Administrative Specialist 2

Administrative Specialist 2

The Oregon Military Department is a state agency that supports the Oregon National Guard. You are not required to be a member of the Oregon National Guard to apply for this position.

The Oregon Military Department is recruiting for an Administration Specialist 2 (Community Service Coordinator). This is a permanent full-time state position located at the Oregon Youth Challenge High School in Bend, Oregon.

Join a mission with purpose transform lives at the Oregon Youth Challenge Program.

The Oregon Youth Challenge Program (OYCP) is a residential quasi-military high school that serves at-risk youth from across the state. In this position, you will have the opportunity to directly shape the future of Oregon's young people by guiding, mentoring, and modeling the core values of courage, commitment, and responsibility.

Our staff are more than employees : they are role models, educators, and mentors who help cadets reclaim their educational path and chart a course toward personal and academic success. Your work will be recognized, your time respected, and your impact deeply felt. The cadets who attend OYCP are here to embrace challenge, develop discipline, and build a future filled with purpose.

We invite you to become part of a high-performing, mission-driven team dedicated to making a measurable difference in the lives of Oregon's youth.

This position is represented by the American Federation of State, County and Municipal Employees' (AFSCME) union.

NOTE : This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace. These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD.

What you will be doing : This position is responsible for the development, coordination, contract oversight, service delivery, training, and safety of the entire Community Service / Service Learning component at OYCP and within the National Guard Bureau service model.

Additional duties : In addition to managing the Community Service / Service-Learning program, this position is responsible for a range of operational and logistical support tasks that directly impact cadet readiness and program success. These duties include :

• Coordinating daily cadet transportation for off-site projects and ensuring vehicle safety, cleanliness, fueling, and maintenance (on-site and scheduled service).
• Developing and maintaining the daily Plan of the Day (POD) to ensure seamless scheduling of cadet movements, staffing, and logistical support.
• Communicating regularly with Cadre, education staff, and administrative leadership to ensure alignment of community service activities with overall training plans.
• Managing and tracking service tools, PPE, and project materials; ensuring all items are available, serviceable, and stored securely.
• Preparing detailed project packets (e.g., Service to Community Agreements, site evaluations, rosters, safety plans) for all cadet events.
• Supporting operational coverage by assisting Cadre, classroom staff, or mentors during transitions, projects, or when short-staffed.
• Maintaining accurate data and documentation of service hours, incident reports, equipment use, and cadet participation for compliance and reporting.
• Representing OYCP in communication with partner agencies, nonprofits, and government entities in a professional, mission-aligned manner.

Working conditions : Must be able and willing to work weekends, evenings, and holidays; Must possess a valid Class B CDL and be able to transport staff and Cadets to community service sites by van or bus. Extensive sitting, standing and walking; extensive computer terminal work and phone work; must be able to lift up to 50lbs; must be able to provide physical assistance to Cadets / staff in emergency situations and remove from harm's way; must be able to work in inclement weather including hot and cold extremes in / out of doors; exceptional attendance, dependability and reliability are essential working conditions in this position. Will periodically assist and back up cadre during staff shortages for Service to Community coverage / Cadet supervision.

What you need to qualify : Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Please note : Please be sure that the work experience section of your application clearly describes your experience, skills and or education that are relevant to the above listed "What You Need to Qualify" section of the announcement.

Additional requirements :

Essential attributes for success in this position :

Conditions of employment :

Work experience : The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume.

You must download the following to your application :

The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.

Additional information :