Administrative Asst., AHSIC- Full Time, Days, 8am-4pm, Basking Ridge

Administrative Asst., AHSIC- Full Time, Days, 8am-4pm, Basking Ridge

Basking Ridge, NJ, United States

Job Description

ESSENTIAL FUNCTIONS :

This list may include, but is not limited to, the following assigned duties :

• Primary administrative support for Primary Care Partners, Executive Director, and Primary Care Partners support staff.
• Schedules and coordinates meeting rooms for Primary Care Partner Committee Meetings, Board Meetings, Shareholder meetings, Office Manager Meetings / Conference Calls, Care Center Meetings with Physicians, Outside Agencies, and others.
• Manages Executive Directors Outlook Calendar
• Reviews and updates distribution lists (PCP Board, Office Managers, office staff, etc.)
• Schedules meetings on behalf of PCP administrative staff, as needed
• Maintain and organize Primary Care Partners internal files, documents, licenses, etc.
• Proficient in Zoom / Microsoft Teams and able to produce and manage large meetings and webinars.
• Assists in sending out meeting reminders, record minutes, prepares agenda and packets
• Upon request, may be asked to attend meetings, events, dinners and / or assist in the coordination.
• Orders all office and promotional supplies for Primary Care Partners Corporate Staff
• Responsible for the maintenance & distribution of monthly spreadsheets
• Acts as an administrator for applicable Primary Care Partners website(s) and internal / external online portals
• Serves as a liaison to external sources and Atlantic Health System departments, as needed
• Responds to emails, phone calls, and website inquiries
• Assists external departments in the administration of group-wide policies, including, but not limited to, Medical Malpractice, General Liability and Workers Comp policies.
• Monitors and oversees PCPs Patient Experience performance
• Function as principal writer and editor for printed materials.
• Prepare and / or edit regular correspondence and ad hoc reports and manuscripts based on the needs of the group (e.g., professional correspondence emails; brief one-page reports; comprehensive annual reports; governance and policy documents).
• Works closely with the Executive Director for Marketing and Recruiting efforts

For Marketing Efforts :

For Recruitment Efforts :

KNOWLEDGE & SKILLS :

ABILITIES :

PHYSICAL / MENTAL DEMANDS :

ENVIRONMENTAL / WORKING CONDITIONS :

Qualifications

Required :

Preferred :

About Us

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include :

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades :

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted : Team Member Benefits

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Note : In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.

EEO STATEMENT Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

Job Info

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