Business ManagerArchdiocese of Philadelphia • Pottstown, Pennsylvania, USA
Business Manager
Archdiocese of Philadelphia • Pottstown, Pennsylvania, USA
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
- [job_card.part_time]
[job_card.job_description]Record and manage all financial activity in QuickBooks Review all invoices prior to payment for reasonableness and accuracy. Submit invoice / checks to the Pastor for approval / signature. Manage all accounts payable vendors and monthly Archdiocesan assessments. Enter in the Payroll Provider system all employees and 1099 recipients payroll on a bi-weekly basis Make bi-weekly Journal entries to QuickBooks for employees and 1099 recipients payroll and 403B data. Monitor and reconcile all bank accounts monthly. Ensure timely remittal of diocesan and extra-diocesan collections. Reconcile contributions recorded in Parish Data Systems to QuickBooks. Make weekly bank deposits for parishioner cash contributions and submit check deposits electronically using Key Navigator. Prepare work papers and provide requested documentation for all financial audits. Attend quarterly offsite Archdiocesan Business Managers meetings as needed. Prepare yearly and / or quarterly Archdiocesan Parish Financial Reports. Prepare and monitor annual budget. Prepare financial packet for Parish Finance Council meetings ensure minutes are taken by a council member. Upload quarterly building inspections of property that are performed by maintenance personnel into Quadra system. Assist Pastor in completing Annual Pastoral Report. Prepare and maintain all personnel records including onboarding of new employees. Update and maintain personnel changes and enrollments. Prepare and file all paperwork related to unemployment compensation employee separation workers compensation PA Catholic Conference etc. File 1099 / 1096 NEC forms with the IRS for any individual that is paid over $600 (Individual vendors use SS #) including priests honoraria for Mass coverage or other paid services by IRS deadline. Examine all vendor and contractor contracts and monitor parish purchases. Serve as the point person for all questions relating to parish funds. Reconcile paid Mass Intentions to Mass Account Bank Balance. Administer Monthly Stipend checks for Mass accounts Baptisms Weddings & Funerals. Verify Special Diocesan Collection totals match to QuickBooks totals prior to sending checks to Archdiocese.
Job Title : Business Manager
Reports to : Pastor / Parochial Administrator
Location : St. Thomas More Parish Pottstown PA 19465
Part Time Non-Exempt (Monday Tuesday & Thursday 9 3)
(It should be no more than 18 hours per week)
Objective : The Business Manager role is to be responsible for the efficient operation of the parish business affairs including accounting reporting budgeting and personnel.
Qualifications Requirements :
- Bachelors degree in accounting or appropriate field.
- 5-7 years experience working in business or accounting field.
- Proficient in Microsoft Office Excel and QuickBooks; experience with Parish Data Systems.
- Excellent communicator with strong organization skills and attention to detail.
- Energetic creative and hands-on with a collaborative attitude and ability to multi-task with ease
- Ability to relate effectively and positively with colleagues volunteers parishioners and vendors.
- High level of integrity and confidentiality.
- Strong commitment to the Catholic faith and the mission of the parish.
- Must obtain necessary FBI Fingerprint PA Criminal and PA Child Abuse Clearances.
Responsibilities :
Interested candidates should send a cover letter and resume to the attention of :
Reverend Matthew VanSmoorenburg
St. Thomas More Parish
2101 Pottstown Pike
Pottstown PA 19465
Email : Phone :
Required Experience :
Manager
Key Skills
Business Development,Sales Experience,Management Experience,Microsoft Outlook,QuickBooks,Lawson,Banking,Business Management,Conflict Management,Strategic Planning,Leadership Experience,negotiation
Employment Type : Full Time
Experience : years
Vacancy : 1
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Manager • Pottstown, Pennsylvania, USA
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