Administrative Coordinator

Summary

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.

Does this position require Patient Care?

No

Essential Functions

• Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Manages all aspects of departmental facilities and office space, including but not limited to : ordering equipment, software, and furniture, coordinating space moves / relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.
• Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes and implement effective solutions.
• Assist in the planning and execution of meetings, conferences.
• Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
• Activities pertaining to the above may include multiple locations.
• This position is hybrid.

Education

High School Diploma required; College Education preferred.

Can this role accept experience in lieu of a degree?

No

Experience

Administrative Support Experience 3-5 years required, and Leadership Level Support Experience 2-3 years required

Knowledge, Skills and Abilities

Brigham and Women's Physicians Organization, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.