Hybrid Program Coordinator

Title : Hybrid Program Coordinator

Pay Rate Range : $35.00 - 38.11 / hr.

Employment Type : Contract

Estimated End Date : May 2026

Schedule : Full-time, 1st shift (Monday Friday, 8 : 00 AM 5 : 00 PM; Hybrid schedule with at least 3 days onsite)

Location : Stanford, CA 94305

Job Code : 1467251

Tekberry is looking for a highly qualified and motivated Administrative Associate 3 / Program Coordinator to work with our client, a world-renowned academic institution. In this role, you will provide high-level administrative and program coordination support within the Office of the Vice Provost and Dean of Research. This position plays a critical role in supporting complex programs, events, and financial operations while ensuring accuracy, organization, and excellent stakeholder communication.

As a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage.

Responsibilities

Oversee and / or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including vendor coordination, logistics, materials production, and budget management.

Compose, draft, edit, and proofread documents and correspondence for presentations, reports, grants, conferences, and seminars; conduct research, editing, and fact-checking as needed.

Create, maintain, update, and ensure accuracy of content across documents, reports, brochures, websites, and social media.

Oversee and / or process complex financial transactions; monitor, reconcile, and report on budgets; identify and resolve discrepancies.

Assist with capital or special equipment requests and vendor selection as needed.

Lead and support the administrative functions of a program or unit, ensuring efficient workflows and process improvement.

Maintain organized records and documentation in compliance with university policies and procedures.

Communicate effectively with internal teams, leadership, faculty, and external partners.

Must-Have Qualifications

High school diploma or equivalent and six (6) years of administrative experience, or a combination of education and relevant experience.

Advanced computer skills with demonstrated experience using office software, spreadsheets, and email applications.

Proven ability to manage multiple projects simultaneously and follow through on deliverables.

Excellent organizational skills with strong attention to detail and accuracy.

Exceptional verbal and written communication skills.

Strong interpersonal and customer service skills.

Ability to prioritize, multi-task, and take ownership of assignments while meeting deadlines.

Demonstrated sound judgment and independent decision-making skills.

Preferred Qualifications

Experience supporting academic, research, or administrative programs.

Experience coordinating events, managing budgets, and handling complex administrative workflows.

Familiarity with university or large institutional environments.

Work Standards

Interpersonal Skills : Ability to work effectively with colleagues, clients, and external organizations.

Culture of Safety : Demonstrates commitment to safety awareness and compliance with training and policies.

Compliance : Expected to follow all university policies and procedures, including Stanford's Administrative Guide.

We need hard-working, reliable employees. Tekberry offers a $100 payment for referrals!

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE) .

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity.

Check out all our jobs at : https : / / tekberry.com / search-jobs /

#INDHP