ADMINISTRATIVE ASSISTANT-SPAROW SPECIALTY HOSPITAL

Job Opportunity

Job ID : 51423 Positions Location : Lansing, MI Job Description General Purpose of Job : Assist

Description :

Positions Location : Lansing, MI

Job Description

General Purpose of Job :

Assist and maintain independent administrative office operation and support for the clinical service lines. Assist the the leadership team with the implementation of Nursing and Service Line plans, and provide a liaison between the Directors, leadership, and physicians. Coordinate efficient, effective activities servicing nursing and / or service line and key support organizations and physicians. Responsible for maintaining computer database and performing service associated with nursing and / or service line.

Essential Duties :

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Perform various word processing, typing, and proofreading duties including correspondence, forms, tables, charts, records, schedules, etc., often confidential in nature.
• Coordinate photocopying, requisition of supplies, bulk mailing processing, filing, answering phones maintenance of office equipment and performs other professional administrative assistant duties as required.
• Assist in budget preparation, establish systems for expenditure of funds and expense control, track finances, and reconcile with budget statements.
• Prepare administrative reports from word processing, database and spreadsheet software.
• Establish, maintains, and revises record keeping and filing systems; and classifies, sorts and files correspondence, articles, records and other documents.
• Arrange meetings and conferences, schedule interviews and appointments, arrange travel accommodations, and perform other duties related to maintaining assigned calendar's.
• Engage in a variety of contacts in and outside of the Health System in order to obtain or relay information, arrange meetings.
• Assist in coordination of special projects.
• Fill in as needed in other areas.
• Provides service that surpasses patient and customer needs and requirements.
• Models Hospital customer service behavioral standards.
• May have to travel as necessary.
• Ensures that behavior is welcoming and appropriately respectful to all team members, patients and customers regardless of their diversity in compliance with Hospital expectations.
• Serves as a role model for consistent demonstration of UMH Sparrow Customer Service Behavioral Standards of Performance, by respecting the Privacy and Confidentiality of those we serve.
• Demonstrates knowledge and respects patient, service provider, organizational confidentiality and HIPAA Security procedures and protocols as defined under the HIPAA Privacy and Security Procedures.
• Follows established HIPAA privacy procedures when using and / or disclosing protected health information.
• Accountability for maintaining a Healthy Work Environment by adhering to the "Commitment to my Co-workers" principles.
• Compliance with mandatory job related requirements (i.e. staff meetings, in-services, annual competencies and TB testing).
• Maintains knowledge of current trends in area of expertise and provides evidence of current competencies.

Job Requirements

General Requirements

None

Work Experience

3-5 years executive secretarial experience

Education

High School Diploma or GED Associate degree in office administration or other related field preferred.

Specialized Knowledge and Skills

Demonstrated ability to interact efficiently and effectively with others. Demonstrated ability to exercise discretion and judgment in relaying information, responding to requests, and prioritizing workloads.

University of Michigan Health - Sparrow is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Family

Administrative / Clerical

Requirements : Shift

Days

Degree Type / Education Level

High School / GED

Status

Full-time

Facility

Sparrow Specialty Hospital

Experience Level

4-9 Years