Administrative Specialist II - Variable Hour

THE POSITION

The Department of Facilities, Fleet, and Parks is recruiting for two variable hour Administrative Specialist II positions, one within the Director's Office and another supporting the Safety and Security Program Manager.

Variable hour positions are at-will and hours are limited to 20 hours per week. These positions will accrue sick time and are not eligible for vacation accrual, paid holiday, health insurance including medical, dental, and vision benefits. A consistent weekly schedule will be defined at hire to meet each program's business need and accommodate the successful candidate's availability. Reliable attendance is required.

The Director's Office supports the various Division Managers of the Department, now including Westside Commons / Fair. The Administrative Specialist II will :

• Support the activities and directives of the Director and Administrative Manager who support the business lines of the Department
• Support the development of a department employee handbook, onboarding procedures, and training and travel coordination
• Support for hiring managers with scheduling interviews and creating packets for interview panels
• Greet visitors to the office space while focusing on exceptional customer service
• This administrative specialist may also be assigned independent administrative projects
• The position offers a variety of tasks and encourages collaboration with internal staff members as well as external clients
• Set up and maintain filing structure for the department employee handbook and onboarding tools, assist with policy and procedural documents and workflows
• Help compile materials for the Director and staff for presentations to Executive Leadership and the Board of County Commissioners when needed
• Cross train to support administrative gaps as needed within the various business lines and divisions to make sure phones and shared mailbox communications are being monitored and provided responses in a timely manner

The ideal candidate has knowledge or prior experience working in an executive style office for department leadership, researching procedures and drafting them, preparing and compiling meeting materials for Executive and Board level presentations for the Director upon request, and developing workflow charts as needed. Has ability to work independently in a fast-paced environment with rapidly pivoting tasks. Excellent verbal and written communication skills are necessary for this position. The Director's Office is looking for an energetic team player with a passion for public service, an eye for detail, and a strong work ethic.

The Administrative Specialist II supporting the Safety and Security Program Manager will :

The ideal candidate for this position will be committed to contributing to a safe space for everyone within and interacting with the Facilities, Fleet, and Parks Department. We are looking for an energetic administrative specialist with a passion for public service, an eye for detail, a strong work ethic with the ability to multi-task and adapt work schedule to meet any immediate need presented that may have short deadline to complete, demonstrates good communication skills, and have consistent attendance. They enjoy the challenge of developing agendas, safety processes, producing forms and initiating workflow for the forms, establishing filing structure for teams channel set up for safety & security manager, and administrative tasks such as taking meeting notes and following up on action items on small projects. Successful candidate should also be able to shift priorities to respond to urgent work requests with pride, professionalism, and a positive demeanor. Successful candidate needs to be a team player who looks for system improvements and collaborative approach to establishing standard operating procedures and drafting work flows for safety and security team responsibilities provided by the manager.

For a complete list of essential duties, please use this link : Administrative Specialist II

Minimum Qualifications

Please be clear and specific in the applicable sections of the employment application about how your background is relevant.

Additional Requirements

Some positions may be required to pass a criminal background check.

Next Steps :

Please note :

This recruitment may be used to fill future variable hour vacancies in

the same classification, or job family,

that may become available within the next six-month period.

Our Commitment to You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Accommodation under the Americans with Disabilities Act : A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or careers@washingtoncountyor.gov at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.

Additional Resources