Student Program Coordinator

Duties and Responsibilities

This is a combined position that supports the administrative needs of the Chair and Directors with the department’s administrative activities, and coordinates various administrative processes and projects, inclusive of support for the faculty and students in the graduate programs within CaMP. This position has responsibility for several established and ongoing complex and / or difficult processes unique to the department, in addition to general administrative support for the department. This includes the Masters in Medical Physiology (MSMP – max enrollment 30), Masters in Clinical and Applied Proteomics (MS-CAPS – max enrollment 25), Masters in Cell and Molecular Physiology (MS-CaMP – no max), and the PhD track in Physiology (no max).

Chair Support :

• Maintains chair’s calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements
• Brings pertinent dates to chair’s attention, prepares and / or provides necessary documents for use in meetings
• Records, transcribes and distributes meeting minutes for the Physiology faculty meetings; prepares and distributes faculty meeting agenda
• Assists chair with all aspects of faculty recruitment. High degree of professionalism required for constant contact with external contacts
• Assists with faculty employment processes to varying degrees by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, creating and mainlining applicant spreadsheet
• Prepares and proofreads correspondence, reports and other documents
• Serves as communication hub of the department by communicating information from the chair and / or directors to others, making information available to others by mail, email, telephone, web, departmental boards, and providing complex information on processes specific to the department to faculty, staff, students and external visitors

Department Seminar Series :

Departmental Support :

Graduate Program Support :

Minimum Education and / or Work Experience Bachelor’s degree in related field and at least two to three years of related experience required. Qualifications Bachelor’s degree strongly preferred

Excellent verbal and written communication

High level organizational skills

Ability to multi-task nd meet deadlines

Ability to work well independently and as part of a team

Must be self-motivated Certificates / Credentials / Licenses N / A Computer Skills

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None