Legal Secretary

District Attorney Assistant

Midland County

$38,263.48 Annually

Midland, TX

Full-Time

Job Number : 2025-00555

Essential Duties and Responsibilities

Duties and Responsibilities include the following. Other duties may be assigned.

• Performs duties assigned by the District Attorney, Division Leaders and Chief Administrative Assistant.
• Import of cases through Extract software from the jail.
• Look up JP Paperwork and enter number and bond information into Tech Share.
• Managing the W drive by verifying that the report, car tapes, videos, audio tapes, pictures, 911 call log etc. are transferred to us in a useable format. Once verified, the DME will be attached to the correct case.
• Monitors all cases returned by the District Attorney that are waiting on DME / reports and resubmitting back to the District Attorney when requested items are received.
• Scanning of all documents and attaching to the correct case file in Tech Share.
• Scanning of all documents submitted and making sure they are categorized correctly.
• Adding notes and comments as appropriate to all scanned documents.
• Scanning of old files that get pulled from storage.
• Assists with the running of criminal histories to be attached to incoming cases.
• Maintains files of Pen Packets on all open and closed cases.
• Maintains a thorough working knowledge of and adheres to organization / project policies, regulations and procedures.
• Keeps immediate supervisor well-informed of activities, results of efforts and problems, identified or potential.
• Respects confidentiality in discussing visitors, staff, and organizational matters.
• Maintains confidentiality of organization, fiscal and personnel related information.
• Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor.
• As needed, assists with clerical tasks to include typing, filing, proofreading, maintenance of service logs, and data entry.
• Handles incoming calls from the public, other offices and law enforcement agencies.
• Exhibits genuine concern for visitors and staff, and always conducts oneself appropriately and professionally.
• Reports to work regularly and on time.
• Travel to County Barn at least once a week or as needed. Trip will be accompanied by a District Attorney Investigator. While at the County Barn, files needed will be pulled and files that have been returned will be re-filed and paperwork refiled.
• Will travel to the jail on Tuesday or Thursdays for video arraignments if needed.
• Back up to the Hot Check office

Taking payments

Qualifications, Education, and / or Experience

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

High school graduate, or equivalent.

Knowledge, Skills and / or Ability

Knowledge of

Legal terminology and practices; computers; the criminal justice system; standard office policies and procedures and personnel practices and procedures.

Skill / Ability to

Read, analyze, and interpret data and office policies; effectively manage people; prioritize tasks to be completed; perform basic legal research, such as finding case law; read and understand basic legal procedures; draft legal correspondence; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers.