Associate Director of Facilities - Jefferson New Jersey

Associate Director of Facilities - Jefferson New Jersey

The Associate Director is responsible for Facilities Management Operations & Maintenance. This includes managing facility space up to 2 million square feet (including hospital and academic), operating expense budget up to $15,000,000 (including utilities), and employees (direct and indirect) up to 40. Responsibility includes tactical plant operations and maintenance.

Directs, plans, coordinates and is administratively and professionally responsible for the proper operation and maintenance of uninterrupted light, heat, cooling, power, water, and monitoring systems of all Hospital / University buildings and services. Ensures the Hospital / University facilities overall condition and appearance are maintained professionally. The Associate Director has fiscal responsibility for development and management of operating budgets and deferred maintenance capital for all departments and costs associated with in his / her areas of responsibility. Manages schedules, budgets (operating expense and provides direction for capital) and ensures quality control for departmental responsibilities. Has overall administrative and professional responsibility for the safe and efficient function and operation of all Hospital / University buildings, equipment, systems and grounds. Manages the interaction between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City L&I, AAALAC, etc.). Supports Enterprise campuses and Regional responsibilities, as needed.

Essential Functions :

• Develops and demonstrates a working understanding of client needs (patients / clinical units / research, etc.) as well as organizational risk. Uses this knowledge to drive continuing compliance, service level improvement, added value to client environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels. Requires the ability to manage multiple priorities and adjust as these needs change.
• Establish and maintain direct working relationships with key departmental representatives, area managers and staff as the leader of the team responsible and accountable for Facilities Performance and Customer Service. Provides direct support to the hospital and university through close interaction with Administration and Facilities Services staff. Conducts regular evaluations of clinical areas, research labs, educational and support departments to ensure that client needs are met.
• Monitors overall condition of all buildings related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency. Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections. Works in support of the next level of management and all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, AAALAC and all other regulatory site visits.
• Meets with appropriate state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses. Reports to the Director, Sr. Vice President for Facilities and Campus Planning and Associate Vice President for Facilities Design and Construction on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action.
• Working with the Director, Sr. Vice President for Facilities and Campus Planning, AVP of Facilities Design and Construction, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and / or outside contractors.
• Responsible for readiness, functioning and maintenance of all hospital / university life safety systems (fire alarms, sprinkler systems, emergency generators, etc.). Delegating routine repair and maintenance of systems to Managers / Supervisors and contracting for periodic inspection and special maintenance of detection and control systems.
• Optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for Hospital and University clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
• Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his / her personnel.
• For union locations, supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Union.
• Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication.
• Working with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and / or outside contractors.
• Supports and optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
• Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his / her personnel.
• Assumes a leadership role in safety and the prevention of injury. Understands emergency procedures and demonstrates appropriate response. Involves staff in the identification of system issues and development of corrective actions. Educates, involves and supports staff in error / event reporting. Problem identification, problem resolution, and compliance with all licensing / regulatory bodies, as applicable.
• Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority.
• Associate Director shall have ability to manage multi-million dollar operational and capital budgets to targets and make informed decisions relative to prioritization of work, based on business needs and available funding.
• Excellent organizational skills and interpersonal communications (speaking, written and electronic).
• Management and supervisory experience with a union labor force, ten years similar position experience in a healthcare environment (or equivalent industry). Computer skills a must.

Educational / Training Requirements :

Bachelors degree in related field preferred. (Equivalent experience shall be taken into account rather than degree) Professional engineering license is preferred.

Shall have one professional association with ASHE, NFPA, APPA, IEEE or similar industry. Formal management training is preferred.

Certificates, Licenses, and Registration :

PE, Certified Professional Energy Manager (PEM), APPA Certified Educational Facilities Professional (CEFP). and / or ASHE (CHFM), One certification or license is preferred. Certification is required within two years of hire.

Experience Requirements :

5-10 years of experience in Healthcare Facilities Management (equivalent role to job description).

Salary Range :

$88,994.13 to $129,987.30 Annual

The actual hiring rate will be determined based on candidate experience, skills and qualifications. This position is not eligible for an annual incentive.

Work Shift :

Workday Day (United States of America)

Worker Sub Type : Regular

Employee Entity :

Kennedy University Hospitals, Inc

Primary Location Address :

435 Hurffville-Cross Keys Rd, Turnersville, New Jersey, United States of America

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits :

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.