Talent.com
Administrative Assistant - Corporate
Administrative Assistant - CorporatePositive Investments • Arcadia, CA, United States
[error_messages.no_longer_accepting]
Administrative Assistant - Corporate

Administrative Assistant - Corporate

Positive Investments • Arcadia, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Position Summary :

Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills.

Key Responsibilities :

Administrative Support

  • Provide general administrative support to the corporate team.
  • Prepare reports, memos, letters, and other documents as needed.
  • Maintain organized filing systems, both electronic and physical.

Compliance & Licensing

  • Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities.
  • Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations.
  • Communicate with city and county agencies as needed to resolve licensing or regulatory issues.

    • Reputation & Online Presence Management

  • Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand.
  • Maintain records of reviews and feedback trends to share with executive and regional management.
  • Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback.

    • Other Duties

  • Assist with special projects and support other departments as needed.
  • Elevator Operations : Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager / supervisors.
  • Fire Extinguisher Compliance : Oversee fire extinguisher inspections, servicing, and compliance across all company locations.
  • Laundry Services Management : Manage contracts, maintenance, and renewals related to laundry services across all company sites.
  • Vendor Relations : Serve as the primary point of contact for vendors, managing communications, negotiating service agreements, and ensuring timely delivery of services.

    • Qualifications :

  • 2+ years of administrative or office management experience preferred.
  • Prior experience in property management or real estate industry a plus.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Comfortable managing multiple priorities and meeting deadlines.
  • Proficient in Microsoft Office Suite (Specifically, proficient in Excel).
  • Familiarity with Yelp, Google Reviews, or similar platforms is a plus.

    • What We Offer :

  • Competitive compensation
  • Medical, dental, and vision insurance
  • Paid time off and holidays
    • [job_alerts.create_a_job]

    Administrative Assistant • Arcadia, CA, United States

    [internal_linking.similar_jobs]
    Administrative Assistant I

    Administrative Assistant I

    Objectwin Technology Inc. • Duarte, California, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    This is Elizabeth with ObjectWin.We have an immediate need for the following requirement.Kindly go through the following job details and If you are interested revert me back with your updated resum...[show_more]
    [last_updated.last_updated_30]
    Administrative Assistant to the Vice President (Instruction)

    Administrative Assistant to the Vice President (Instruction)

    Coast Community College District • Fountain Valley, CA, United States
    [job_card.full_time] +1
    ON-CAMPUS - In-Person Position).Coastline College, established in 1976 as the nation's first campus-free college, has evolved from a "college beyond walls" into a leader in online, competency-based...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Utilization Management Administrative Coordinator, Full-time, 730am-4pm

    Utilization Management Administrative Coordinator, Full-time, 730am-4pm

    PIH Health • Downey, California, USA
    [job_card.full_time]
    The Utilization Management Coordinator is responsible for production of administrative and clinical materials and correspondence coordinating day-to-day activities and other duties and projects as ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    VirtualVocations • Anaheim, California, United States
    [job_card.full_time]
    A company is looking for a Mission Development Administrative Assistant - Part Time.Key Responsibilities Database entry of gift officer activity and maintaining calendars Scheduling meetings, bo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • La Mirada, California
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Construction Administrative Assistant

    Construction Administrative Assistant

    Encore Development Company • Los Alamitos, California, United States, 90720
    [job_card.full_time]
    Build Your Career with a Growing Construction Leader – Join Encore Development Company as an Administrative Assistant!.Encore Development Company is seeking a highly organized and detail-oriented A...[show_more]
    [last_updated.last_updated_30]
    Administrative Assistant

    Administrative Assistant

    Staffmark Group • Stanton, CA, United States
    [job_card.full_time]
    AM - 3 PM (3-month assignment).The Office MVP We've Been Waiting For.In Stanton, we're looking for an Administrative Assistant who knows how to get things done with a smile.You'll balance tasks, su...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    ADMINISTRATIVE / TECHNICAL SPECIALIST

    ADMINISTRATIVE / TECHNICAL SPECIALIST

    US Government Jobs • Seal Beach, CA, US
    [job_card.full_time]
    Administrative / Technical Specialist.The Secretary of Defense has ordered a department-wide hiring freeze subject to certain limited exceptions. This position is subject to the DoD hiring freeze.Offe...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Corporate Position

    Corporate Position

    G and M Oil • Huntington Beach, California, United States, 92647
    [job_card.full_time]
    Performance maintenance on stations as needed.[show_more]
    [last_updated.last_updated_30]
    Administrative Assistant

    Administrative Assistant

    Healthcare Realty Services • Fountain Valley, California, USA
    [job_card.full_time]
    Healthcare Realty Trust (NYSE : HR) a real estate investment trust is recruiting for an Administrative Assistant for our Orange County medical office building portfolio. We offer a competitive salary / ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Executive Assistant II

    Executive Assistant II

    InsideHigherEd • Anaheim, California, United States
    [job_card.full_time] +1
    Executive Assistant II (Classified).Click Here for Current Classified Salary Schedule.FC Office of Administrative Services. Monday- Friday, 8 : 00 AM - 5 : 00 PM (Schedule and shift are subject to chang...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Service Corporation International • Whittier, CA, US
    [job_card.full_time]
    Our associates celebrate lives.Provide administrative support to the Sales Department so that work is done efficiently and accurately. Provide administrative support for Sales Department, including ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Part Time Management Assistant I - Public Utilities

    Part Time Management Assistant I - Public Utilities

    City of Anaheim, CA • Anaheim, CA, United States
    [job_card.part_time]
    Part Time Management Assistant I.As assigned, the Management Assistant will engage students and the public through activities and curriculum surrounding the topic of sustainability, conduct public ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant, Appraisal Management (Temporary)

    Administrative Assistant, Appraisal Management (Temporary)

    Cushman & Wakefield • Costa Mesa, California, USA
    [job_card.full_time]
    Administrative Assistant Appraisal Management (Temporary).Preparation of documents and correspondence with Microsoft Office Suite including : . Outlook managing email scheduling meetings and calendar...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Robert Half • Azusa, CA, US
    [job_card.full_time]
    We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Azusa, California. In this role, you will provide essential administrative suppor...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Mercor • Baldwin Park, California, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •Medical Secretaries and Administrative Assistants • • to support a leading AI lab in advancing research and infrastructure for next-generation machine...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Legal Administrative - Assistant Manager

    Legal Administrative - Assistant Manager

    Gurstel Law Firm P C • Fullerton, CA, US
    [job_card.full_time]
    LEGAL ADMINISTRATIVE- ASSISTANT MANAGER NEEDED!.Seeks Dynamic Leader in Fullerton, California.Are you a highly motivated legal professional with supervisory experience ready for a challenging and r...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant / Payroll Processor

    Administrative Assistant / Payroll Processor

    Talley LLP • Orange, CA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Administrative Assistant / Payroll Processor Location : Orange, CA (FT-Onsite) Department : Administrative Department Leadership About the Firm Talley, LLP, and its affiliated entitie...[show_more]
    [last_updated.last_updated_30]