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Administrative Assistant - Corporate
Administrative Assistant - CorporatePositive Investments • Arcadia, CA, United States
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Administrative Assistant - Corporate

Administrative Assistant - Corporate

Positive Investments • Arcadia, CA, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Position Summary :

Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills.

Key Responsibilities :

Administrative Support

  • Provide general administrative support to the corporate team.
  • Prepare reports, memos, letters, and other documents as needed.
  • Maintain organized filing systems, both electronic and physical.

Compliance & Licensing

  • Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities.
  • Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations.
  • Communicate with city and county agencies as needed to resolve licensing or regulatory issues.

    • Reputation & Online Presence Management

  • Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand.
  • Maintain records of reviews and feedback trends to share with executive and regional management.
  • Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback.

    • Other Duties

  • Assist with special projects and support other departments as needed.
  • Elevator Operations : Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager / supervisors.
  • Fire Extinguisher Compliance : Oversee fire extinguisher inspections, servicing, and compliance across all company locations.
  • Laundry Services Management : Manage contracts, maintenance, and renewals related to laundry services across all company sites.
  • Vendor Relations : Serve as the primary point of contact for vendors, managing communications, negotiating service agreements, and ensuring timely delivery of services.

    • Qualifications :

  • 2+ years of administrative or office management experience preferred.
  • Prior experience in property management or real estate industry a plus.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Comfortable managing multiple priorities and meeting deadlines.
  • Proficient in Microsoft Office Suite (Specifically, proficient in Excel).
  • Familiarity with Yelp, Google Reviews, or similar platforms is a plus.

    • What We Offer :

  • Competitive compensation
  • Medical, dental, and vision insurance
  • Paid time off and holidays
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