Uniform Program Coordinator, Facilities Services UTK

Description

The Uniform Program Coordinator oversees all operational and administrative activities related to Facilities Services uniform and safety footwear programs. This position ensures employees receive appropriate uniforms and protective footwear in a timely manner manages vendor contracts and relationships and maintains accurate inventory and financial records. The role serves as the primary point of contact for uniform fittings ordering distribution and invoice processing.

Responsibilities

• Serve as the central coordinator for all uniform-related processes for Facilities Services.
• Conduct uniform fittings for new hires and place uniform orders with contracted vendors.
• Maintain accurate inventory of uniform items and sizes; reorder stock as needed.
• Track issuance of uniforms and ensure compliance with departmental standards.
• Coordinate uniform returns repairs and replacements due to aging damage or operational needs.
• Responsible for Safety Footwear Program Administration and keeps documented records of footwear issuance
• Maintain safety footwear eligibility records and ensure employees receive shoe vouchers annually based on hire dates or as needed due to wear.
• Coordinate voucher distribution and resolve sizing or product availability issues with vendors.
• Manage uniform and safety footwear contracts including monitoring expiration dates and renewal timelines.
• Serve as the main processor for all invoices related to uniform and safety footwear purchases.
• Verify invoice accuracy by reconciling charges with approved orders and confirming delivery and receipt of all items.
• Investigate and resolve billing discrepancies with vendors promptly and professionally.
• Enter track and validate payment requests in DASH ensuring timely and accurate processing.
• Maintain organized financial documentation and assist with budget monitoring for related expenses.
• Generate financial or purchasing reports as needed for departmental review and audit compliance.
• Lead the contract selection process at the end of each contract term :

Develop specifications and service expectations

Qualifications

Required Qualifications :

High school diploma or GED

Minimum of two years working in procurement or inventory control

Knowledge of procurement and contract management principles (preferred).

Work Location :

Compensation and Benefits :

About The College / Department / Division :

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxvilles largest non-academic department team members are responsible for facilities maintenance and repair custodial needs landscaping and lawncare utility work in-house and capital construction projects facilities planning and design environmental initiatives pest control campus event services and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students staff faculty and fans have a consistent and positive experience every time they step foot on Rocky Top.

Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1