Talent.com
AP Specialist
AP SpecialistPhilz Coffee • San Francisco, CA, US
[error_messages.no_longer_accepting]
AP Specialist

AP Specialist

Philz Coffee • San Francisco, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

AP Specialist

As an AP Specialist, you'll play a key role in Bettering Days for our teams and partners by ensuring the accuracy, integrity, and timeliness of our financial operations. You'll keep our business running smoothly through precise invoice processing, reliable vendor record management, accurate payment activities, and consistent stewardship of fixed asset data. Your work also strengthens our financial controls through audit support and error-free documentation, helping us maintain a strong foundation of trust, transparency, and operational excellence.

This is a remote position, giving you the flexibility to work from home while staying closely connected to where the action happens - our stores. To make the most of that connection, you'll need to be based in our Los Angeles market. Being in our market means you'll have the chance to see the impact of your work firsthand and stay close to our operations and culture that Betters People's Day.

What You'll Do

Accurate Invoice & Payment Processing

  • Review and code invoices, ensuring correct approval routing
  • Process invoices, payments, and auto-withdrawals for the AP bank account
  • Serve as backup for payment runs and payment posting
  • Upload and manage invoices from third-party platforms (Capturis, Service Channel, etc.)

Vendor & Financial Record Integrity

  • Set up new vendors and maintain complete documentation in the ERP / payment system
  • Reconcile vendor statements and resolve missing invoices, credits, or discrepancies
  • Support external audits by providing required documentation
  • Prepare and process annual 1099 filings

    • Asset Management & Cross-Functional Support

  • Maintain and reconcile fixed asset records
  • Complete additional duties as needed

    • What You'll Need

  • Bachelor's degree in Accounting, Finance, or a related field
  • Experience in retail or restaurant accounts payable environments
  • 3+ years of full-cycle AP experience
  • Solid understanding of GAAP and ability to apply it in daily work
  • High proficiency with accounting software; NetSuite experience strongly preferred
  • Strong organization skills and exceptional attention to detail
  • Clear and professional written and verbal communication skills
  • Proficiency with Microsoft Office Suite, Google Workspace, or similar tools

    • Essential Physical Requirements

  • Visual acuity
  • Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others
  • Repetitive motions : Making substantial movements (motions) of the wrists, hands, and / or fingers
  • Extending hand(s) and arm(s) in any direction
  • Bending, Reaching, Pulling, Pushing, Extending arms / hands occasionally during shift
  • Sitting for extended periods of time
  • Exerting up to 10-20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects

    • Compensation & Benefits

    A reasonable estimate of the annual salary for this role is $75,000 to $85,000. Please note that the base pay will vary based on qualifications, previous experience, and work location. When you join our team, we better your days through our benefits and support programs we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more!

    [job_alerts.create_a_job]

    Ap Specialist • San Francisco, CA, US

    [internal_linking.related_jobs]
    Hybrid AP Specialist - Vendor Payments & Month-End

    Hybrid AP Specialist - Vendor Payments & Month-End

    TechDigital Group • Redwood City, CA, United States
    [job_card.full_time]
    An established industry player is seeking a Sr.Accounts Payable Specialist to join their dynamic team in Redwood City.This role involves ensuring timely payments and vendor satisfaction while maint...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Specialist

    Payroll Specialist

    Vaco by Highspring • Belvedere, California, United States
    [job_card.full_time]
    Payroll Specialist who will be responsible time keeping records of employees’ hours worked as well as any deductions or withholdings required to comply with state and federal laws in all of our mar...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Client Engagement Specialist

    Client Engagement Specialist

    Ferelaha Marketing Inc. • Emeryville, CA, US
    [job_card.full_time]
    From your desk, you'll build client rapport, drive satisfaction, and keep retention rates so high that our competitors will wonder what we're putting in the coffee. The Client Engagement Specialist ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior AP Specialist

    Senior AP Specialist

    Malcolm Drilling • San Francisco, CA, United States
    [job_card.full_time]
    Join a company that has been shaping the deep foundation industry for over 60 years! Malcolm Drilling is seeking a driven Senior Account Payable Specialist to support an exciting project located in...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Financial Advising Expert - AI Trainer ($50-$60 / hour)

    Remote Financial Advising Expert - AI Trainer ($50-$60 / hour)

    Data Annotation • Redwood City, California
    [filters.remote]
    [job_card.full_time] +1
    We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapist (PT) - $2,620 per week in Menlo Park, CA

    Travel Physical Therapist (PT) - $2,620 per week in Menlo Park, CA

    Cross Country Allied • Menlo Park, CA, US
    [job_card.full_time]
    As an outpatient physical therapist, you'll provide PT services to help patients regain their health and mobility.Working at an outpatient facility, rehabilitation center, private practice or physi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapist (PT) - $2,488 per week in Menlo Park, CA

    Travel Physical Therapist (PT) - $2,488 per week in Menlo Park, CA

    Medical Solutions • Menlo Park, CA, US
    [job_card.full_time]
    A facility in Menlo Park, CA is seeking its next amazing PT (Physical Therapist).Read on if this sounds like your perfect fit!. Nurses and allied healthcare professionals are in high demand nationwi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Patient Coordinator (Peninsula Family Optometric Group)

    Patient Coordinator (Peninsula Family Optometric Group)

    VSP Vision • San Bruno, CA, United States
    [job_card.full_time]
    Compensation range for the role is listed above.Applicable salary ranges may differ across markets.Actual pay will be determined based on experience and other job-related factors permitted by law.A...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    AP Manager

    AP Manager

    Ouster, Inc. • San Francisco, CA, United States
    [job_card.full_time]
    At Ouster, we build lidar sensing technology.These sensors and accompanying software drive generational innovation cycles in industrial automation, autonomous vehicles, security, safety, crowd anal...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Impact-Driven Nonprofit Payroll & AP Specialist

    Impact-Driven Nonprofit Payroll & AP Specialist

    St. Anthony's Foundation • San Francisco, CA, United States
    [job_card.full_time]
    A community support organization in San Francisco seeks a Payroll and Accounts Payable Specialist to manage financial operations. The ideal candidate will have 2–3 years of experience in accounting ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Sr. Specialist, AP Accounting

    Sr. Specialist, AP Accounting

    OpenGov • San Francisco, California, United States
    [job_card.full_time]
    OpenGov is the leader in AI and ERP solutions for local and state governments in the U.More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Product Specialist, Medicare Programs

    Product Specialist, Medicare Programs

    San Francisco Health Plan • San Francisco, CA, United States
    [job_card.full_time]
    Director, Product and Growth, the Product Specialist Medicare Programs is responsible for tracking, analyzing, and monitoring compliance with Centers for Medicare and Medicaid Services (CMS) regula...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Physical Therapist (PT) - $2,276 to $2,494 per week in Pinole, CA

    Travel Physical Therapist (PT) - $2,276 to $2,494 per week in Pinole, CA

    AMN Healthcare Allied • PINOLE, CA, US
    [job_card.full_time]
    Job Description & Requirements.Physical Therapist - Outpatient - (PT) .StartDate : 12 / 22 / 2025 Available Shifts : 8 D Pay Rate : $2276. Reputable Outpatient is looking for a highly motivated and e...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    CompHealth • Menlo Park, CA, US
    [job_card.full_time]
    CompHealth exists to make the locums process easier.Not only will we search for jobs that fit your interests, we'll be here to handle all the details like credentialing, housing, travel arrangement...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Associate / Full Specialist - Forest Carbon MCECO - ESPM Ecosystem Sciences Division - Battles Lab

    Associate / Full Specialist - Forest Carbon MCECO - ESPM Ecosystem Sciences Division - Battles Lab

    InsideHigherEd • Berkeley, California, United States
    [job_card.full_time]
    Associate / Full Specialist - Forest Carbon MCECO - ESPM Ecosystem Sciences Division - Battles Lab.Associate Specialist or Specialist. The UC academic salary scales set the minimum pay determined by ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Mission-Driven Payroll & AP Specialist (Nonprofit)

    Mission-Driven Payroll & AP Specialist (Nonprofit)

    St. Anthony Foundation • San Francisco, CA, United States
    [job_card.full_time]
    A non-profit organization in San Francisco is seeking a Payroll and Accounts Payable Specialist to manage payroll and accounts payable functions. This position plays a vital role in ensuring accurat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    AlliedTravelNetwork • Menlo Park, CA, US
    [job_card.full_time]
    AlliedTravelNetwork is working with CompHealth to find a qualified Physical Therapist (PT) in Menlo Park, California, 94027!. CompHealth exists to make the locums process easier.Not only will we sea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    Travel Physical Therapist (PT) - $1,820 to $3,000 per week in Menlo Park, CA

    AlliedTravelCareers • Menlo Park, CA, US
    [job_card.full_time]
    AlliedTravelCareers is working with CompHealth to find a qualified Physical Therapist (PT) in Menlo Park, California, 94027!. CompHealth exists to make the locums process easier.Not only will we sea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]