HR Coordinator (Entry Level)

Job Description

Job Description

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

Assists the Director of Human Resources with day-to-day administrative functions. Manages the administrative functions of new hires, background checks and drug testing process. Assists in communicating with employees, managers, and third-party administrator regarding Family & Medical Leave and other Leaves of Absence. Other various HR-related functions.

Essential Duties and Responsibilities

• Drafts offer letters for new hires for manager review / approval, then emails to new hire.
• Determines and communicates appropriate locations for drug screens / physicals.
• Submits background checks / MVRs.
• Monitors and reviews all results to determine if satisfactory to meet eligibility criteria of position in which new hire was offered.
• Keeps hiring managers informed of new hire status.
• Collects all new hire paperwork.
• Manages I-9 process for new employees : verify forms are complete, signed, and complete copies of appropriate supporting documentation are provided.
• Manages unemployment claims process with vendor : forward incoming claims to vendor; retrieve documentation from files, former employee’s manager, and Employee Services and forwards to vendor. Follow up with manager to ensure s / he has paperwork and is prepared for any upcoming hearings.
• Manage Federal and State Labor Law Poster Program and subscription service for Hogan (company-wide).
• Assist in communicating with employees and managers regarding Family & Medical Leave, Paid Maternity Leave, Military Leave, and Personal / Discretionary Leave, as well as working with our third-party administrator.
• Maintain an organized follow-up / tickler system to track open-ended items that need to be followed up on at a later date.
• Ensures any on-going required paperwork is completed.
• Handles general employee inquiries.
• Maintains employees’ electronic personnel files in DocuWare.
• Ensures confidential information is protected.
• Other duties as assigned.

Requirements

Physical demands

N (Not Applicable) Activity is not applicable to this position

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs / day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs / day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs / day)

Physical Demands Lift / Carry

Stand O 10 lbs or less O

Walk O 11-20 lbs O

Sit C 21-50 lbs O

Manually manipulate F 51-100 lbs N

Reach outward O Over 100 lbs N

Reach above shoulder O

Climb O Push / Pull

Crawl N 10 lbs or less O

Squat or Kneel O 11-20 lbs O

Bend O 21-50 lbs O

Grasp F 51-100 lbs N

Speak O Over 100 lbs N

Other Physical Requirements

Vision : Near, Color, and Peripheral

Sense of Sound : Standard

Sense of Touch

Work Environment

Office