Purchasing Agent

Job Description

Job Description

Salary : JOB BRIEF

The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including reviewing purchase requisitions, running MRP reports, and issuing purchase orders to suppliers in line with supervisory guidance. This role involves coordinating with vendors to secure accurate pricing, product specifications, and delivery schedules while maintaining comprehensive procurement and inventory records. The position also supports problem-solving related to defective goods, order discrepancies, and delivery issues to ensure a smooth and efficient supply chain process.

ROLE OBJECTIVE

To ensure the timely and cost-effective procurement of materials and services by maintaining strong vendor relationships, accurate documentation, and adherence to the Quality Management Systemsupporting consistent production flow and organizational efficiency.

KEY RESPONSIBILITIESinclude the following. Other duties may be assigned.

• Review purchase requisitions, run MRP report and issue purchase orders to suppliers daily according to supervisor instructions. Scheduling and verifying purchase deliveries.
• Communicate with vendors to obtain information on products or services, including pricing, specifications, availability, and delivery schedules.
• Evaluate and estimate costs based on market knowledge and pricing trends.
• Maintain accurate procurement records, including details of purchases, costs, deliveries, product quality or performance, and inventory levels.
• Collaborate with quality control, inspection, and vendor personnel to resolve issues related to defective or unacceptable goods or services and determine corrective actions.
• Address and resolve problems related to over-shipments, shortages, engineering changes, and order cancellations while monitoring component inventory status.
• Verify supplier invoices against purchase orders and approve bills for payment.
• Perform other purchasing duties as assigned by the supervisor.
• Adhere to all requirements of the Quality Management System.

QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES :

BENEFITS :