Director of Executive Scheduling Confidential Organization

Director Of Executive Scheduling

A national, growing organization on the frontline of defending and advancing democracy seeks an experienced and strategic Director of Executive Scheduling to support the CEO and executive office operations.

As the Director of Executive Scheduling, you will work in close partnership with a dynamic, busy CEO. You will lead and execute on scheduling strategy and provide high-level administrative support.

You are a consummate professional who ensures smooth daily operations of the executive office and contributes to the overall effectiveness of the organization. You will manage the CEO's complex schedule with a comprehensive understanding of the CEO's commitments and priorities.

You are an energetic, thoughtful, positive, and creative teammate who loves rolling up your sleeves. You thrive in fast-moving, multi-tasking environments, remaining calm and collected while always paying close attention to detail. You know how to successfully execute complex and strategic scheduling and high-level relationship management for a C-suite executive, using excellent judgment and discretion. You appreciate a collaborative environment and are always willing to go above and beyond, working closely with the rest of the team to manage information flow and briefings and smoothly complete a wide range of daily tasks and broader goals.

This high-level role requires exceptional organizational and leadership skills and will play a pivotal role in the success and efficiency of the CEO's office, contributing to the overall effectiveness and impact of the organization.

This is an incredible opportunity for an experienced professional to support an energetic and compelling CEO and an organization working to defend democracy.

Key Responsibilities

• Manage and optimize the CEO's calendar to reflect top priorities of the CEO and organization, including scheduling meetings, resolving scheduling conflicts, and expertly navigating time and priorities with other members of the leadership team.
• Ensure the daily operations of the executive office and CEO's calendar runs smoothly and efficiently.
• Handle a high volume of email correspondence, reading, prioritizing, and routing messages as necessary, while drafting responses and documents on behalf of the CEO.
• Collaborate with senior staff members on the CEO's meetings and travel and ensure the CEO is equipped with all briefing materials and informed of upcoming commitments and responsibilities in a timely, holistic manner.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Prioritize conflicting needs and handle matters independently and expeditiously.
• Serve as an ambassador for the CEO's office, working closely with Board members, funders, and movement leaders with the utmost professionalism and judgment.
• Promote an inclusive, collaborative and supportive environment with all staff.
• Follow through on projects and requests to ensure successful completion, often with short deadlines and quick turnaround.
• Handle special projects and initiatives as needed.

Key Qualifications

Location, Salary, and Benefits

This position is based in Washington, DC, and expected to be in the downtown Washington, DC, office at least several days a week. The annual salary for this position starts at $130,000 and is based on years of relevant experience, with an excellent benefits package.

To apply for this position, submit a cover letter and resume online at

https : / / grossmansolutions.applytojob.com / apply