Administrative Assistant / Legal Professional Assistant

Become part of the Parker Poe team that - for more than a century - has represented many of the Southeast's largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services - without losing sight of our calling to give back to our communities - this is the place to be.

TheAdministrative Assistant / Legal Professional Assistant (LPA) will play a pivotal role in providing high-level administrative and legal support to a team of attorneys in a fast-paced environment. This position ensures the team's daily operations run efficiently by providing outstanding administrative support while delivering exceptional service to attorneys, professional staff, clients, and vendors. The Administrative Assistant / LPA will have the expectation of managing and balancing multiple priorities simultaneously.

The Administrative Assistant / LPA will work a regular, in-office schedule. The typical schedule will consist of 7.5 hours per day equating to 37.5 hours per week. Additional hours (including overtime) will be required on occasion.

Primary Duties and Responsibilities

The Administrative Assistant / LPA will perform the following tasks and functions :

• Manage the calendars for the assigned attorneys including scheduling, rescheduling or sending individual or group meeting invitations and tracking participation and attendance; Coordinate travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, confirming travel schedules and completing expense reports.
• Perform administrative duties including scheduling appointments, drafting routine correspondence, scanning and converting various documents, and reading and routing incoming mail.
• Schedule and coordinate in-person meetings including arranging catering, reserving conference rooms, and coordinating with attorneys and other administrative support staff when appropriate.
• Prepare, edit, and file correspondence, documents, reports, and presentations, ensuring proper indexing and filing of original documents both paper and in the electronic records management system.
• Prepare and revise legal documents, contracts and correspondence, calendaring deadlines, and filing / recording legal documents and financing statements.
• Manage contact information and new client intake information.
• Serve as back-up support for attorneys, paralegals or other administrative staff, as needed.
• Attend team meetings to ensure client needs are properly met and prioritized.
• Adhering to all firm policies, procedures, standards and guidelines, including maintaining client confidentiality.
• Other duties as assigned by the attorney team.

Requirements

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.