Sr Admin Assist (Hybrid - Boston MA)

Executive Support

For over thirty years, Cytel has enabled the world's biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise. As an executive support team member, you will be part of a team of EAs working across the organization within a collaborative / supportive environment, fast pace and continuous improvement setting.

Executive Support

Provide high-level executive administrative support to senior level executives

Proactively manage diverse complex calendars. Respond rapidly and professionally to high volume of scheduling requests and changes while acting as a liaison and applying critical thought to prioritize requests with executive's priorities.

Manage contacts, communicate and collaborate with internal and external individuals which may include founders, investors, vendors, partners, or employees

Assist in the development and organization of support materials for meetings and conferences (e.g. presentation slides, excel files, reports, etc.)

Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.

Expense reconciliation and reporting including filing reports in timely manner with full accuracy

Proactively anticipate administrative support needs especially to align with company, executive and team needs, goals, and expectations

Assist with various meeting / event planning including but not limited to offsites, all hands, leadership meetings (booking conference rooms, group reservations, catering, and other logistics)

Office Management

Manage vendor relationships and handle office vendor billing management

Coordinate / oversee day-to-day office operations including but not limited to maintaining office & kitchen supplies, conference rooms, & common areas, manage lunches / catering

Point of contact for visiting parties; meeting space inquiries; and building security, including registering guests

Manage building maintenance requests

Sign for deliveries, distribute mail, and assist office with shipping needs

Other Support

Collaborate and coordinate with internal team members to create an extraordinary employee and visitor experience at Cytel

Partner with HR, Finance, and Operations with various requirements and projects

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Anticipate questions and organize priorities.

Demonstrate proactive, intuitive, and resourceful approach in all areas of work

Demonstrate a high degree of independence, discretion, practical judgment, technical know-how, and focus on detail

Participate as needed in special projects and events

Additional projects as assigned

Bachelor's degree preferred or equivalent experience in administrative support of multiple senior level executives

6 years of direct experience as an AA

At least 2-3 years of senior administrative experience in a technology or services business or life science-related industry or high-paced organization preferred

Ability to work independently and as part of a team

Collaborative work style; ability to work well in a team environment

Demonstrated strong work ethic with high degree of discretion, good judgement particularly as it relates to sensitive and confidential information

Technology savvy with a strong knowledge working with Microsoft Office

Excellent written and verbal communication skills

Excellent time management and organizational skills with demonstrated ability to set and meet deadlines while advancing multiple priorities

Strong interpersonal skills with a customer service focus

Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.