Sr. Executive Assistant to CEO

Job Description

Job Description

Who we are

Zus is a shared health data platform designed to accelerate healthcare data interoperability by providing easy-to-use patient data via API, embedded components, and direct EHR integrations. Founded in 2021 by Jonathan Bush, co-founder and former CEO of athenahealth, Zus partners with HIEs and other data networks to aggregate patient clinical history and then translates that history into user-friendly information at the point of care. Zus's mission is to catalyze healthcare's greatest inventors by maximizing the value of patient insights - so that they can build up, not around.

What we're looking for :

You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.

This person will need to work in Portland, ME area.

Who you are :

You are experienced in partnering with senior executives and driving efficiency in how they operate. You are seen as both a productivity assistant and partner who uses good judgment and discretion. You are excellent at anticipating and realigning needs and priorities on an ongoing basis. You are a quick learner who can rapidly adapt to new technologies. You are comfortable being a master scheduler for a dynamic executive.

As part of our the team, you will

• Own comprehensive calendar management across professional, campaign, and personal commitments—scheduling meetings, coordinating logistics, and maintaining a forward-looking (weekly / monthly / quarterly) plan to ensure time is aligned to top priorities and high-value outcomes
• Plan and execute complex travel and logistics for business, campaign, and personal / family needs, including detailed itineraries, briefing agendas, ground transportation, lodging, and contingency planning; complete and reconcile expense reports accurately and on time
• Support the CEO / principal with task management and prioritization, translating goals into actionable plans, tracking deadlines and deliverables, and proactively removing obstacles to keep critical initiatives (company and campaign) moving forward
• Draft and prepare correspondence and materials across business and personal contexts, including emails, letters, internal communications, invitations, talking points, and meeting briefs—ensuring the appropriate tone, confidentiality, and professionalism
• Serve as a strategic “gateway” to the executive’s time, balancing access with focus : triage requests, negotiate scheduling tradeoffs, and create win-win solutions for internal partners, external stakeholders, and campaign / community relationships
• Maintain strong situational awareness of upcoming commitments, decisions, and sensitivities—keeping the CEO / principal prepared with timely reminders, concise briefings, and structured follow-ups to ensure nothing drops across fast-moving priorities
• Exercise sound judgment to assess meeting and event value, recommending declines, delegates, or alternatives when appropriate; protect deep work time while ensuring high-impact relationships and obligations are maintained
• Manage the overall flow of communication (internal, external, community, and campaign-related as appropriate), communicating directly and on behalf of the CEO / principal, and ensuring messages are routed, tracked, and answered with clarity and timeliness
• Prioritize and respond to incoming communications (email, calls, texts, DMs as applicable) by flagging urgency, anticipating required actions, drafting responses for review, and replying on the executive’s behalf when appropriate—maintaining a consistent, professional voice
• Coordinate campaign support activities such as event scheduling, speaker logistics, community meetings, stakeholder outreach coordination, and preparation of briefing packets—while keeping careful separation and confidentiality as needed across roles.
• Support an active family and social calendar by organizing personal appointments, family logistics, celebrations, travel, and social commitments; track key dates (birthdays, anniversaries, school and community events) and ensure the executive is prepared and present
• Handle special projects and personal obligations with discretion, including vendor coordination, reservations, household / admin needs, and time-sensitive requests—operating with high trust, confidentiality, and impeccable follow-through

You're a good fit because

This role will need to work in Portland, ME area.

We will offer you…

Please Note : Research shows that candidates from underrepresented backgrounds often don’t apply unless they meet 100% of the job criteria. While we have worked to consolidate the minimum qualifications for each role, we aren’t looking for someone who checks each box on a page; we’re looking for active learners and people who care about disrupting the current healthcare system with their unique experiences.

We do not conduct interviews by text nor will we send you a job offer unless you've interviewed with multiple people, including the Director of People & Talent, over video interviews. Job scams do exist so please be careful with your personal information.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.