Administrative Support Specialist

Administrative Support Specialist

LS Technologies, a Tetra Tech company, is seeking an experienced Administrative Support Specialist to enhance our team and provide critical office administrative support to the FAA. The successful candidate will provide general administrative / clerical duties supporting FAA managers and personnel. The individual in this role will contribute to the FAA's operational and logistical functions, using FAA provided software, bi-weekly Time and Attendance collection and reconciliation. This position will be based in either Washington DC or Oklahoma City, Oklahoma.

This role supports the Federal Aviation Administration, which is responsible for ensuring the safety of 45,000 flights and 3 million passengers traversing over 28 million miles of U.S. controlled airspace every day. In addition to providing air traffic control and safety oversight for civilian aviation, the FAA also works in lockstep with the Department of Defense and other government agencies to ensure the security of our nation. A key component of that coordination involves the collaborative use of aviation tools and data.

Key Responsibilities : A successful candidate must have a minimum of 10 years of experience and be proficient in :

• Maintaining files, properly organized and labeled, and a database of graphics information on the NDP share drive for quick retrieval and merging into new documentation.
• Operate equipment such as laptops and projectors to support briefings and presentations at meetings and conferences.
• Arrange meeting locations for NDP-led meetings.
• Prepare NDP agendas, presentation materials, meeting minutes, and action item lists. The Contractor must develop the action item lists to include a due date and responsible person(s) assigned, who must provide the status of the action at agreed upon intervals until the action is closed for internal and external customers. The Contractor must perform telephone communications, space management, and property inventory management to include all accountable property such as laptops. Subject to Government control, the Contractor must also provide federal property management support to include inventory and tracking NDP assets.
• Provide support for personnel, safety, environmental, and training related activities to include accessing FAA systems (i.e., CASTLE, E2 travel, PRISM, Delphi, and ELMs systems) to review, initiate reports, and ensure deadlines are being met.
• Perform database and records management to include data entry, updating, tracking, problem resolution, and preparation of reports.
• Provide support to the Federal Program Officer to include verifying purchase and travel data.

Qualifications :

Required : High School Diploma +10 years relevant experience. Experience creating and editing content using Microsoft Office Suite. Experience supporting the US Government clients. Eligible to obtain a Secret clearance.

Preferred : Experience supporting the Federal Aviation Administration.

Work Requirements : In-Person / Onsite

Travel :

Work location : Washington, DC or Oklahoma City, Oklahoma

About LS Technologies : At LS Technologies, a Tetra Tech Company, we're enhancing our nation's critical infrastructure by providing engineering, technical, and professional services to Federal Government agencies. The quality of our work, deep technical expertise, and genuine passion for public service sets us apart. As a growing organization, we are expanding our benefits and communication with our employees, offering add-ons that speak to our growing employees' needs. Join us in delivering high-quality solutions and shaping the future of safety and innovation for our government partners.

EEO Commitment : LS Technologies, a Tetra Tech Company, is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor, and we request priority referral of veterans.

We invite applications from all interested parties. Requesting an Accommodation : LS Technologies is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by LS Technologies and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with LS Technologies and have accommodation needs for a disability or religious observance, please send us an email at careers@lstechllc.com or speak with your recruiter.

Compensation (Pay Bands) : Salary at LST is determined by a wide array of factors, such as (but not limited to) education, certifications, knowledge, skills, competencies, and experience, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. Please note that the salary information is a general guideline only. The projected compensation range for this position is provided within the posting and is based on full-time, 40 hour / week status. Part-time staff receive compensation at an hourly rate. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements) and is just one component of LST's total compensation package for employees.

Benefits offered to all employees who work 30+ hours per week : Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Annual Leave, and Holidays.

About Tetra Tech : Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.