Parish Administrative Assistant / Executive Assistant (part time) - St. Michael the Archangel Parish -

Job Description

Job Description

The Parish Administrative Assistant / Executive Secretary to the Pastor facilitates the work of the Pastor. The Parish Administrative Assistant / Executive Secretary performs administrative and secretarial assignments, and he / she plays a vital role in coordinating events and assisting with projects. The Parish Administrative Assistant / Executive Secretary must be responsive to the needs of the parishioners and others that call for assistance, contacting the appropriate person(s) when the need arises. He / she has supervisory responsibilities for other employees. This person must always maintain confidentiality and be supportive of church missions and goals.

ESSENTIAL FUNCTIONS :

This position encompasses these specific responsibilities :

• Answering telephone calls and handling walk-ins
• Typing, handling correspondence and document preparation
• Scheduling meetings and events, including occasionally working with food vendors.
• Managing facilities reservations
• Managing supply vendors and ordering supplies
• Maintaining on-line calendars and schedules, including managing the Pastor’s calendar and schedule
• Administration of on-line calendar and e-mail system
• Coordinate and maintain up-to-date and well-organized files for the Pastor
• Back-up person to accountant for running bi-weekly payroll.
• Assist with human resources and employee onboarding requirements.
• Work collaboratively in a positive, friendly, and professional manner with all members of the parish and school staff
• Being a point of contact for Archdiocese of Washington needs or requests.
• Assisting in following Archdiocese of Washington policies and procedures
• Liaison to Child Protection and Safe Environment Coordinator
• Assist with rectory and facility support needs.
• Assist with projects working with the clergy, staff, and parishioners.
• Assist with coordination of volunteers.
• Assist with liturgical support.
• Other office duties as assigned by the Pastor

SKILLS AND EDUCATIONAL EXPERIENCE REQUIRED :

Requires a minimum of five years’ experience in an Executive support position. Ability to handle multiple priorities with complex scheduling. Excellent levels of written and oral communication skills, with the ability to compose, edit, and prepare final copies of all types of correspondence. Excellent office skills, including filing, strong computer skills and proper telephone etiquette. Proficiency in Microsoft office products and Parishsoft. Good typing skills, 55 wpm and college level education accounting and finance, and attention to details with initiative and flexibility. Strong organizational skills. Strong interpersonal and communication skills are essential as well as solid administrative and organizational skills. Must have the ability to work as a team member with other staff personnel. Needs to be a practicing Catholic and thoroughly familiar with Catholic theology, practices, procedures and protocols with a dedication to being part of the Church’s mission. Bilingual (English & Spanish) preferred.