Labor Compliance Assistant

Mission

As an Assistant to the Project Labor Compliance Specialist, you are expected to provide consistent, proactive, and detail-oriented support to ensure that labor compliance processes run smoothly. Your behavior should reflect a high standard of integrity, responsiveness, and accountability—core values that uphold the compliance program's alignment with federal, state, and local public works labor regulations.

Key Responsibilities

Maintain Project Compliance Documentation - Organize and manage labor compliance records to ensure accessibility and accuracy throughout project lifecycle.

Certified Payroll Collection & Review - Collect certified payroll and prevailing wage reports from subcontractors and assist in reviewing submissions for completeness and accuracy.

Compliance Tracking & Issue Flagging - Help identify discrepancies or non-compliance issues in documentation and escalate them to the Labor Compliance Specialist.

Database & System Support - Assist with the use of labor compliance tracking systems (e.g., LCPtracker, CA DIR), ensuring timely data entry and updates to project logs and databases.

Coordination & Communication - Facilitate communication between internal teams and subcontractors, schedule follow-ups, and assist in preparing compliance materials and tracking action items.

Additional Job Duties

Track submission deadlines for labor compliance documentation.

Maintain incident logs of non-compliance and support resolution tracking.

Perform basic reporting functions from compliance tools.

Support scheduling and follow-ups with subcontractors.

Assist with meeting material prep and logistical support for compliance meetings.

Assist in verifying subcontractor registrations, licenses, and other required pre-job documentation.

Help collect and organize apprenticeship-related paperwork and ensure required forms are submitted to the appropriate agencies.

Aid in organizing and archiving compliance records to meet document retention standards and assist with audit requests as needed.

Assist with onboarding subcontractors to company compliance procedures and tools.

Support occasional quality control reviews of past submissions to identify missing information or opportunities for process improvement.

Support communication needs with subcontractors or partners, including clarification of compliance expectations or follow-ups.

• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.

Requirements

The ideal candidate will possess strong administrative skills, a proactive mindset, and a commitment to supporting labor compliance operations within a regulated construction environment. The following qualifications are required or preferred :

High school diploma or equivalent; coursework in business administration, human resources, or construction management is a plus.

2–4 years of experience in an administrative, compliance, or support role—ideally in construction, public works, or human resources.

Basic understanding of labor laws and / or a demonstrated willingness to learn about federal, state, and local compliance frameworks.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with compliance tracking tools (e.g., LCPtracker, CA DIR eCPR) is preferred but not required.

Strong organizational and time management skills, with the ability to manage multiple deadlines effectively.

Clear verbal and written communication skills, with professionalism in interactions across all levels.

Highly detail-oriented, with accuracy in documentation and data management.

Ability to work independently and as part of a team, while maintaining discretion and professionalism.

Adaptability to evolving regulations and processes, with a willingness to grow through feedback and training.

Pay Range : $30.00 - $38.00 per hour. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.