Unit Clerk

Statement of Purpose

The Unit Clerk provides assistance to the unit as part of a team.

Major Tasks, Duties and Responsibilities

• Enters items in files and computer accurately and promptly. Maintains all files such that authorized staff can easily locate them.
• Perform word processing and typing assignments.
• Assists in gathering information for preparation of reports and projects.
• Ability to recognize personal issues that have an impact on job performance and interactions with staff.
• Ability to demonstrate ethical and professional behavior.
• Ability to convey respect for cultural and lifestyle diversities of clients and staff.
• Maintain well-organized file and storage areas.
• Perform inventory of supplies, replacing and ordering as needed.
• Perform fiscal activities.
• Comply with all BHS health and safety policies.
• Work as a team member in performing duties and assignments.
• Ability to communicate clearly, with clients, staff, peers and supervisors.
• Basic understanding of computer operations; Windows and word processing (MS Word). Ability to readily adapt to the Caminar information system.
• Adhere to professional standards.

Unit Clerk Competencies and Performance Expectations

All Unit Clerks are expected to:

• Maintain filing systems
• Perform word processing and typing duties
• Prepare reports and projects
• Maintain inventory of supplies
• Perform fiscal activities
• Comply with BHS health and safety policies
• Work as a team member in performing job duties and assignments
• Adhere to professional standards

Prerequisite Qualifications

Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act.

Bilingual abilities may be required for certain positions.

Well-organized person with good alphanumeric filing skills. High school diploma or 1 year related office experience or 6 months related experience plus education in office skills. Prefer job background which includes people contact, both face-to-face and by telephone. Data entry and word processing experience or will train on the job with the requirement that employee demonstrate a learning curve resulting in computer skills adequate for this position within 3 months of hire.

Communication, writing, record keeping and math skills adequate for performance of job duties. Knowledge of medical terminology, bi-cultural, bi-lingual English-Spanish a plus. Must have valid California driver's license and liability insurance if driving personal vehicle on BHS business.

Able to stand, stoop, bend, squat, and reach for purpose of performing job duties such as handling materials stocked on shelves, filing, and handling and sorting mail. Routinely lift and move items weighing up to ten pounds, is expected to ask for assistance and use dolly or cart for any heavy items. Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, and write messages.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.