Office Coordinator Seidman Deans Office (Full-Time, 30 HoursWk)

Coordinates and supports key college functions including scheduling daily office tasks and other defined shared services where discretion and / or judgment is required regarding procedures to use or policies to follow.

Job Summary :

Coordinates and supports key college functions including scheduling daily office tasks and other defined shared services where discretion and / or judgment is required regarding procedures to use or policies to follow.

Essential Functions :

• Receive information in various forms and determine the appropriate method of processing.
• Provide quality clerical work (e.g. answer telephones provide information or route calls appropriately type memos and other correspondence schedule meetings take meeting notes create and send bulk mailings)
• Responsible for creating maintaining and updating files and record-keeping systems in paper and / or computerized formats.
• Coordinates course scheduling across the college.
• Support academic department processes that benefit from centralization such as mid-semester course evaluations college records retention syllabi review and uploads to Digital Measures.
• Compile and logically format statistical data and reports.
• Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures and direct individuals to sources of additional information.
• Create and maintain database systems.
• Complete special projects and assignments as directed.
• Provide backup event support (e.g. planning staffing post-event support) as needed.
• Provide backup support for Academic Department Units as needed.
• Other related duties as assigned.

Non-Essential Functions :

Required Qualifications and Education :

Preferred Qualifications :

Salary : C-3 Level. Minimum starting salary of $20.49 per hour

Department / Division : Seidman Deans Office / Seidman College of Business

Job Type : Full Time (30 hours). Monday through Friday 6 hours a day

Campus : Pew Campus

How to Apply : Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application you will be required to provide names phone numbers and e-mail addresses for three professional references. If you need assistance call Human Resources at

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and / or more than 5 days per week. The requirements listed are representative of the knowledge skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008) Section 504 of the Rehabilitation Act of 1973 and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon TDD Callers : Call Michigan Relay Center at 711 (in State) or 1- (out of State).

Grand Valley State University is an Antidiscrimination / Equal Opportunity Employer which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1