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Administrative Coordinator
Administrative CoordinatorEpic Placements • Aurora, CO, US
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Administrative Coordinator

Administrative Coordinator

Epic Placements • Aurora, CO, US
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  • [job_card.full_time]
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Job Description

Administrative Service Coordinator

Location : Aurora, CO

Assignment Length : 26-Week Contract (12 / 16 / 25 – 06 / 20 / 26)

Schedule : Monday–Friday, 8 : 00 AM – 5 : 00 PM

Work Setting : 100% On-Site

Contract Rate : $25 / hr + Benefits

Bilingual Required : English & Spanish

Position Summary

Our client is seeking a highly organized, detail-oriented Administrative Service Coordinator to support a specialized Down Syndrome Program within a busy clinical environment. This role is essential in maintaining efficient operations, supporting clinical teams, and ensuring a smooth experience for patients and families.

While there is no direct patient care , this position requires consistent interaction with families, providers, and internal staff. It is an excellent opportunity to gain meaningful healthcare administrative experience while contributing to a mission-driven program.

Minimum Qualifications

Education :

  • High School Diploma required
  • Associate or Bachelor’s degree preferred
  • Higher-level education may substitute for experience (year-for-year)

Experience :

  • 2 years of administrative and customer service experience
  • Experience in healthcare administration preferred but not required

    • Licensure / Certifications :

  • None required

    • Language :

    Bilingual (English & Spanish) required

    Key Responsibilities

    Clinical Support Tasks

  • Prepare clinic folders; print and assemble brochures, therapy materials, and handouts
  • Maintain inventory of clinic materials and educational resources
  • Update Transition Packets and Down Syndrome Guidelines (English & Spanish)
  • Produce additional handouts as requested by the clinical team

    • Patient Records & Communication

  • Request medical records from outside providers
  • Maintain and update internal Phone Book spreadsheet
  • Confirm access to fax lines and electronic systems as directed
  • Call families to complete intake questionnaires and collect pre-visit information

    • Scheduling & Calendar Coordination

  • Create and distribute scheduling cards (if used by the program)
  • Manage multiple team calendars, including staff and provider schedules
  • Coordinate internal and external meetings, seminars, and conference calls
  • Assist with updating scheduling templates if granted access to scheduling systems
  • Provide patient scheduling support (? 50% of total responsibilities)

    • Team Administrative Support

  • Prepare meeting agendas; take and distribute meeting minutes
  • Track follow-up items and action deadlines
  • Provide operational and administrative support to physicians and staff
  • Arrange interviews, travel arrangements, and meeting logistics
  • Manage supplies, files, inbound calls, and basic office operations
  • Perform data entry and tracking tasks as required
  • Adhere strictly to safety and infection-control policies

    • Microsoft Teams & Digital Organization

  • Maintain organized digital structures within Microsoft Teams
  • Create project-specific channels as needed
  • Monitor timelines, deliverables, and project tasks

    • Resident & Trainee Support

  • Print and assemble Resident Packets
  • Maintain inventory of educational materials
  • Prepare training and educational packets for residents and trainees

    • Communications & Marketing Support

  • Assist with newsletter content and layout in coordination with marketing partners
  • Support PowerPoint creation, visual material development, flyers, and general correspondence

    • deal Candidate Profile

  • The ideal candidate thrives in a fast-paced administrative environment and brings :
  • Excellent attention to detail and accuracy
  • Professional and compassionate communication skills
  • Ability to multitask across administrative, scheduling, and communication duties
  • Strong bilingual fluency in English & Spanish
  • Organizational strength with experience supporting clinical or operational teams

    • Why This Role Is a Great Opportunity

  • This contract role offers a chance to support a specialized clinical program while building meaningful experience in healthcare administration. With no weekend, float, or on-call requirements, it provides stability, growth potential, and the ability to make a difference in a highly supportive team environment.

    • This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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