Maintenance Support Specialist

Maintenance Department Administrative Support

Perform administrative activities to maintain proper support and services to the operation of the maintenance department. Perform inventory management, including organizing, maintaining, entering, and issuing parts and materials.

Work with equipment manufacturers and maintenance staff on set up of preventive maintenance tasks and spare parts inventory for supported equipment

Coordinate, track, and maintain all work orders

Close corrective and preventive maintenance work orders upon completion and include pertinent information for equipment files

Maintain up-to-date library of machine manuals, prints, and schematics

Data enter procurement and inventory records by appropriate category (e.g., account, cost center, project) into the appropriate system (EAM/SAP)

Print and/or provide corrective work orders, preventive maintenance work orders, and parts automatic orders on a daily, weekly, and/or monthly basis

Generate a variety of reports for management (e.g., back-order, inventory, productivity reports)

Establish an organized method of storing parts and materials in bins or designated area. Issue and stock parts, materials, supplies, and maintenance tools

Maintain assigned area (parts, material bins and storage room) in a clean, orderly condition

Conduct daily spot inventory checks and notify the supervisor of any part, critical spare, or materials that have reached the minimum on hand level as designated, and record them on the appropriate documentation

Assist in ordering and receiving of maintenance related parts and materials; process purchase orders

Track maintenance spending

Receive maintenance and repair shipments; log all incoming materials; notify person material is addressed to; and deliver items. Shelve stock items

Assist or perform regularly scheduled physical inventory cycle counts to ensure inventory is being tracked correctly

Assist in the coordination of incoming contractors

Maintain safe working conditions for employees and compliance with all state and federal regulations regarding health and safety issues

Follow all DFA good manufacturing practices (GMP) and work in a manner consistent with all corporate regulatory, food safety, quality, and sanitation requirements

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required