Admin Assistant 3 - CES Administration Central Office

This position supports our senior Associate Administrators in Seminary and Institute. The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor senior level administrative support to one or more leader and / or one or more functional team or work group.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.

Typical responsibilities include but are not limited to :

• Leading lower level employees through training, mentorship and / or day to day direction
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department / area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data / information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests

Required :

Key Skills include the ability to :

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors / equipment.

Preferred :