2026-2027 - Advancement - Database Manager

The Database Manager is responsible for the management of data entry, including updating constituent gift records from donors, parents, students, and alumni, as well as related files in Raiser's Edge for internal and external audiences. The Database Manager is also responsible for producing reports, acknowledgement letters, tax letters, mailing lists, pledge letters, and fiscal year-end reporting.

Data Management:

• Perform database functions including prompt and accurate daily gift entry, constituent changes like address and contact information, managing constituent gift records, and running and writing reports.
• Research and maintain current biographical data, including mailing address and business information, for all constituencies, including lost or deceased constituents.
• Manage data integrity projects as assigned, requiring research and analytical skills.
• Update the database with entries related to pledges, solicitation, and stewardship of donors; be proactive in implementing new methods of coding to properly extract data and in researching contact information.
• Produce mailing lists for quarterly solicitations and bi-annual publication mailing
• Coordinate with other departments to ensure accuracy of contact information in academic database and agreement between databases.
• Analyze the needs of users and recommend solutions.

Reporting:

• Daily gift processing
• Generate daily acknowledgments and quarterly pledge reminders related to the Annual Fund and capital gifts.
• Work closely with the Business Office to reconcile reports, ensuring accurate data and entries are reflected.
• Manage and produce year-end reporting, including Advancement Summaries, Audits, and INDEX.
• Manage the yearly report of gifts for the Annual Report to ensure 100% accuracy.
• Manage reports for donor endowment and scholarships.
• Update and send quarterly pledge letters.
• Generate development reports, financial reports, directory lists, and solicitation tracking.
• Produce mailing lists for use by Advancement Office and other institutional committees and groups.
• Create and maintain tracking systems, spreadsheets, and databases to support the Advancement Team.
• Serve as the liaison between the Advancement Office and the Business Office, the Technology Department, and outside vendors.
• Support Governance, Advancement, and Admissions Committees as necessary.

Required Skills:

• Proven experience in database management, structure and theory; Raiser's Edge preferred.
• High standards for accuracy and attention to detail.
• Proficiency in Microsoft Word, Excel, and PowerPoint; Adobe Creative Suite preferred.

General Expectations:

• Cooperate with all staff members to alleviate peak workloads in other programs for which the department is responsible.
• Manage time and priorities in a fast-paced multitask environment.
• Demonstrate adaptability and the ability to work as a part of a team in a collaborative and pro-active manner.
• Provide positive leadership and demonstrate exceptional communication, problem solving and organizational skills.
• Continue to grow in his/her knowledge through on-going individual learning and pursuit of professional development opportunities.