Foodservice Administrative Assistant 25 / 26

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!

At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives.

In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.

Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential.

A Career in IPS Offers...

Purpose and Impact :

• Essential Contributions : In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.
• Belonging and Community : IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.

Professional and Personal Growth :

Comprehensive Compensation and Benefits :

Work-Life Balance and Well-being :

What We Expect :

JOIN US!

Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.

SUMMARY OF OPPORTUNITY :

The Administrative Assistant in the Foodservice Department Central Office provides substantial levels of clerical support to various Foodservice Management Staff. Performs functions requiring knowledge of adherence to IPS and Foodservice Department policies and procedures. Communicates primarily with Foodservice Central Office staff and school managers. Completes documents and reports requiring detailed Accuracy.

WHAT YOU'LL DO :

T he following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

Core Duties and Responsibilities

RECEPTIONIST DUTIES

Receives and screens incoming calls and forwards to the appropriate staff.

Operates security system for gates and doors according to current security practices, greets and checks in visitors.

Schedules meeting and conference rooms and maintains department calendar.

Receives telephone calls from or notification about all absent foodservice employees and reports absences to the appropriate management staff.

Assigns substitute and special assignment managers daily to either absent, vacant, or schools requiring additional assistance.

ACCOUNTS PAYABLE

GENERAL OFFICE DUTIES

Serves as contact with the dairy vendor to report order adjustments and delivery problems.

Assists with end of month processes and reports.

Assists with payroll as assigned.

Utilizes spreadsheets, documents, and software to compile, enter and verify data.

Maintains inventory of office supplies.

All other office duties as assigned, including substituting as a foodservice manager in schools on an emergency basis.

"Day In the Life" Overview

On a regular day, as the Foodservice Administrative Assistant, you might :

Perform any of the above-mentioned duties.

WHAT YOU'LL BRING : SKILLS AND MINDSETS

As an ideal candidate for this role, you will be able to achieve the following :

LANGUAGE SKILLS

Ability to read and comprehend documents, instructions, policies, procedures, and correspondence. Ability to write memos and other forms of simple correspondence.

MATHEMATICAL SKILLS

Ability to calculate figures, percentages, fractions, and proportions.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

Expertise in word processing, Excel spreadsheets, payroll and financial systems, and data entry.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS :

High school diploma, or GED, and three to five year of related experience. Working knowledge of IPS foodservice operation practices preferred.

FLSA CLASSIFICATION :

Non-Exempt

ELIGIBILITY FOR REMOTE WORK :

Not eligible

PHYSICAL REQUIREMENTS :

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

The physical demands are representative of those in an office environment and occasional work in a school kitchen environment.

EEOC STATEMENT :

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

DISCLAIMER :

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.