Administrative AssistantHunt Consolidated • Tuscaloosa, AL, United States
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Administrative Assistant
Hunt Consolidated • Tuscaloosa, AL, United States
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Assist in maintaining regulatory compliance documentation and tracking deadlines. Support the preparation and submission of regulatory reports and filings. Maintain up-to-date records of licenses, permits, inspections, and certifications. Assist with the data management of Contractors Qualifications, Audits, and Training. Set up new employees in the learning management system. Train new employees on use of the training section of Hunt Connect. Work with Environmental, Health, Safety, and Security departments to build curriculums and assign courses to individuals or groups. Maintain and record training completions in Hunt Connect. Support employees with problems / issues with training section of Hunt Connect. Format and edit courses provided by the subject matter expert Work with subject matter experts to import media, voice over components Generate and print monthly overdue training reports for distribution. Communicate with employees on overdue training courses. Run training reports upon request and at routine intervals. Assist in the coordination of EHSS & Regulatory programs, audits, training sessions, and emergency drills. Track the progress of departmental initiatives and ensure timely completion of action items. Support the procurement and inventory of supplies and equipment. Serve as a liaison between the department and other internal departments, vendors, and regulatory agencies. Assist with drafting internal communications related to safety alerts, policy updates, and training reminders. When and if an emergency callout is initiated, monitor responses and give updates to the ICS team as necessary. Excellent organizational, time management, and multitasking skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. High attention to detail and ability to handle confidential information with integrity. Familiarity with safety, security, or regulatory compliance terminology is a plus. Standard office setting with occasional need to visit operational or field locations. May require flexible hours during audits, drills, or critical incidents. Valid driver's license.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Administrative Support :
- Maintain department calendars, schedule meetings, and coordinate training and logistics.
- Prepare and distribute meeting agendas, minutes, reports, and presentations.
- Monitor and respond to internal and external communications in a timely and professional manner.
- Track and organize departmental files, records, and correspondence (digital and hard copy).
- Coordinate data for various incentive programs at all locations.
Compliance and Documentation :
Data Management and Reporting :
Build new training courses in Articulate and upload into Hunt Connect.
Project Support :
Communication and Liaison :
EDUCATION and / or EXPERIENCE
High school diploma or GED and three or more years of administrative experience, preferably in a compliance, safety, or regulatory environment is required. Prefer an associate or bachelor's degree in related field and / or equivalent combination of education and experience.
Skills & Competencies :
Work Environment :
CERTIFICATES, LICENSES, REGISTRATIONS
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