Student Accounts Receivable Specialist

Salary : See Position Description

Location : Alvin Community College - Main Campus / Online

Job Type : Full-time (Staff)

Job Number : FY2526-105

Department : Office of Administrative Services

Division : Fiscal Affairs

Opening Date : 09 / 30 / 2025

SUMMARY

Minimum Salary $33,671.84

Salary offer commensurate with education and related experience.

This is a Full-Time support position in our Fiscal Affairs department.

APPLICATION STATUS

Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department.

TERMS OF EMPLOYMENT

Requires flexible work schedule to meet program needs, which may include working days, evenings and / or weekends.

If a degree, certification or licensure is required, the provision of official transcripts, licensure and / or certifications must be received in the Office of Human Resources within (30) days of hire.

Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information ().

Alvin Community College is an equal opportunity institution and does not discriminate against anyone on the basis of race, religion, color, sex, pregnancy, gender equity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service or veteran's status.

This is a security sensitive position and requires a criminal history and / or motor vehicle records check.

ESSENTIAL DUTIES & RESPONSIBILITES

Maintain and monitor student accounts receivables including amounts due and refunds. Prepare third party billings for a variety of student awards and scholarships including local, state and federal contracts for credit and continuing education students. Provide technical expertise and backup to cashier. Monitor the automated payment system.

• Prepares billing for a variety of state and federal agencies for both credit and continuing education.
• Prepares billings and follow up on past due notices for a variety of individual student awards and scholarships for credit and continuing education.
• Processes and verifies sponsorship refunds.
• Calculates and prepares refunds for student tuition and fees for all semesters.
• Assists with maintenance of the registration files for each semester. This includes verifying the lab fees for all classes, registration fees, technology fees, student activity fees, etc.
• Backs up cashier as needed including lunch periods, registration, evenings and other peak occasions.
• Assists with reconciliation of cash register and direct deposit sessions.
• Assists students and cashiers with analysis of student accounts.
• Serves as primary contact for online payment system.
• Monitors online payment system during registration periods and answer student emails that are generated from this system.
• Reconciles online payment system and General Ledger balances throughout the semester.
• Assists students at cashier window with questions regarding their student account.
• Works with financial aid to process and update financial aid awards and scholarships.
• Obtains documentation, verifies eligibility, and applies exemptions and waivers to student accounts.
• Works unpaid report as needed.
• Other related duties as assigned.

WORK ENVIRONMENT

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.

PHYSICAL DEMANDS

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to twenty (20) pounds.

QUALIFICATIONS

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES

Welcome to Alvin , Texas ! Located twenty five miles southeast of Houston in northeast Brazoria County, on land originally granted to the Houston Tap and Brazoria Railroad, Alvin is home to 28,377 residents and has much to offer our citizens and visitors alike.

The College

Alvin Community College is a public community college in Brazoria County, Texas. We provide educational opportunities in workforce training, academics, technical fields, adult basic education, and personal development.

Alvin Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates.

Vision Statement

"Alvin Community College will provide high-quality academic, technical and cultural educational opportunities that promote student success, enhance quality of life and support economic development."

Mission Statement

"Alvin Community College exists to improve the lives of its students and community by providing affordable, accessible, inclusive, high quality and innovative academic, technical and cultural educational opportunities for the diverse communities it serves."

Benefits

Alvin Community College provides comprehensive, competitive, and affordable benefit programs to meet the needs of our employees. The College offers a variety of health insurances, retirement, optional retirement plans, generous paid leave and holidays, wellness leave, an employee assistance program, and more. For most plans there is a 60 day waiting period for enrollment. Feel free to reach out to Human Resources at if you have questions.

Please view our for more information and eligibility requirements.

01

Do you have a high school diploma or equivalent?

02

Do you have three (3) years prior experience with accounting?

03

Do you have an Associates degree which includes courses taken in bookkeeping or accounting?

04

Do you have prior experience in accounts receivable?

05

Do you have experience with Colleague or TouchNet?

06

Do you have experience in higher education?

07

Are you bilingual in English / Spanish?

08

I acknowledge my application, resume and / or supplemental documents all match and provide the same and consistent information; ensuring that beginning and end dates are in the MM / YYYY format.

Required Question