Virtual Events Coordinator (Contract)

Company Description

Scaled Agile, Inc., (SAI) is a global training and enablement platform equipping enterprises with the capabilities needed to compete in an era defined by rapid change, digital complexity, and AI-driven work. Through SAFe®-the world's most trusted system for enterprise agility-and a growing portfolio of enterprise AI education and enablement programs, we help organizations make better decisions, accelerate value delivery, and build adaptable, high-performing teams.

Supported by a global partner network of more than 400 companies and a vibrant community of more than 2 million trained professionals, SAI equips leaders and teams with the skills, mental models, and operating systems they need to accelerate transformation, improve flow, and unlock value with confidence. Our newest AI-focused offerings are expanding quickly as leaders seek structured, pragmatic guidance on how to become AI-Native and realize ROI where most AI initiatives stall.

SAI is headquartered in Boulder, Colorado. There is no requirement that this person live in Colorado, as we have a virtual team with regular in-person meetings. SAI is a Pledge 1% corporate philanthropy movement member. Through this program, SAI contributes to the local community and seeks to inspire and encourage other companies to do the same.

Job Description

About the Role

We are seeking a highly organized and detail-oriented Virtual Events Coordinator to join our fast-paced marketing team. This role is essential for driving our lead-generation efforts through the successful execution of online events, while also providing critical support for marketing operations and internal communications. This is a contract position with flexible, part-time hours (approximately 20-25 hours per week).

What you'll be doing :

Primary Focus : End-to-End Virtual Event Management (Lead Generation)

You will be the core engine behind our lead-generating webinar program, managing all logistical aspects of the events from start to finish.

• Pre-Event Logistics :
• Coordinate with internal and external speakers regarding content, schedules, and materials.
• Handle full event setup in platforms like Zoom (Webinar / Meetings) and / or our Community platform, Gradual.
• Draft all promotional, registration, and reminder emails within our email and / or marketing automation platform.
• Schedule and conduct dry runs to ensure a seamless speaker and technical experience.
• Day-of Execution :
• Manage all technical and logistical aspects during the live webinar, including event engagement tools (ie. polls), troubleshooting speaker / attendee issues, and initiating recording.
• Post-Event Follow-up :
• Manage the recording post-production process, including basic editing and final file preparation.
• Develop follow-up communications to attendees and registrants.
• Provide essential reporting on webinar performance, lead metrics, and engagement data.
• Provide input on overall webinar process improvements, identify areas for efficiency, and ensure we are utilizing our webinar tool's full functionality.

Secondary Focus : Marketing Operations and Communications

You will support broader marketing efficiency and content distribution initiatives.

Qualifications

A successful candidate will have :

Bonus Points :

Additional Information

Where you'll be working : We proudly support a collaborative remote environment for our globally distributed teammates, while also using our Boulder office as a resource. #LI-Remote

Compensation :

Scaled Agile is dedicated to fair and equitable compensation. The hourly rate for this role is $40 to $50 for a 3-month contract, with the possibility of renewal for an additional 3 months. Final rate for this role will be determined by various factors such as a candidate's relevant work experience, skills, and certifications.

All your information will be kept confidential according to EEO guidelines.

Wondering if you should apply?

As a company that helps organizations embrace and turn change into opportunity, we're looking for teammates with diverse experiences who thrive on applying their knowledge in new ways. You don't need to meet every listed qualification to apply. If you're motivated by an iterative approach to growth, learning, collaboration, and relentless improvement, we want to hear from you.

Work Differently. Build the Future.