GRANTS COORDINATOR

Job Summary:

• The Grants Coordinator is a critical position within the Grants Management unit. This position is responsible for the fiscal components of all the grants awarded to Local Education Agencies (LEAs) via the Grants Management Enterprise (GME) system. This includes processing Reimbursement Requests, Completion Reports, Completion Report Revisions, Refunds, and Interest received from LEAs. Grants Coordinators also process Indirect Cost Rate requests and provide technical assistance to encourage timely spending on all federal and state grants received by LEAs from ADE.
• Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Responsible for the fiscal components of all the grants awarded to Local Education Agencies (LEAs) via the Grants Management Enterprise (GME) system. This includes processing Reimbursement Requests, Completion Reports, Completion Report Revisions, Refunds, and Interest
• Processes Indirect Cost Rate requests for LEAs, Counties, Colleges, and other Institutions for Higher Education (IHE) entities
• Assists with the Monthly Fiscal Reports and communicates with the LEAs regarding timely grant expenditures
• Provides technical assistance to LEAs regarding allocation reductions related to Maintenance of Effort (MOE)
• Provides technical assistance to LEAs regarding their Risk Assessment reports
• Holds virtual assistance sessions with LEAs to address their grant-related fiscal needs
• Places and removes LEAs from Global and Fiscal Holds, providing guidance on actions needed to become compliant
• Reviews financial reports and documentation received from LEAs
• Acts as liaison between Grants Management and LEAs to provide fiscal support for all grants received via GME

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Administration related to planning, organizing and directing fiscal matters, budgets (preparing and controlling)
• Federal and state grants
• General business services
• Procurement policies and procedures
• Contract policies and procedures
• Government accounting or general accounting
• Audit policies and procedures
• A Bachelor’s degree in business, finance, statistics, accounting, or related field, or equivalent experience to substitute for the degree, is required.

Skills in:
• Excellent written and verbal communication
• Problem solving and critical analysis
• Relations with employees and the public
• Interpreting state statues and federal regulations
• Intermediate skill in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)

Ability to:
• Strong analytical ability, including the ability to absorb difficult and obscure concepts and to conceptualize new systems
• Operate successfully in a strong team environment
• Perform to stated deadlines and to produce expected results with little supervision
• Express ideas and information clearly and concisely, both orally and writing
• Adhere to internal policies and procedures

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Ten paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.