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Billing Specialist
Billing SpecialistCertified Waste Solutions • American Canyon, CA, US
Billing Specialist

Billing Specialist

Certified Waste Solutions • American Canyon, CA, US
[job_card.1_day_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Position Summary

The Billing Specialist will be responsible for generating accurate customer invoices, resolving billing discrepancies, processing payments, and supporting month-end close. This position requires a highly detailed and reliable person who is team oriented and has the ability to maintain a high level of confidentiality along with a thorough understanding of billing software and processes.

Essential Job Duties and Responsibilities

  • Generate and distribute customer invoices accurately and on time based on service data and contract terms.
  • Review billing data for accuracy and completeness, investigating and resolving discrepancies as needed.
  • Apply payments and credits to customer accounts and reconcile daily transactions.
  • Respond to customer inquiries related to invoices, statements, and 3rd party billing adjustments.
  • Monitor aging reports and assist in collection efforts for past-due accounts.
  • Collaborate with customer service, sales, and operations teams to resolve billing issues and ensure smooth workflow.
  • Maintain up-to-date billing records and documentation in accordance with company policies and audit requirements.
  • Support monthly close by preparing billing reports, reconciling revenue, and posting entries as needed.

Qualifications

  • High school diploma or equivalent required; Associate's degree in Accounting, Business, or related field preferred.
  • 2+ years of experience in billing, accounts receivable, or general accounting.
  • Proficient in Microsoft Excel and accounting / billing systems (e.g., QuickBooks, NetSuite, SAP, or industry-specific platforms).
  • Strong attention to detail and accuracy.
  • Excellent organizational and communication skills.
  • Ability to work independently, prioritize tasks, and meet deadlines.
  • Familiarity with customer contract billing, recurring services, or usage-based invoicing.

    • Work Environment and Physical Demands

  • Work is primarily performed in an office with standard business hours.
  • Prolonged periods of sitting and working at a computer.
  • Must be able to lift up to 15 pounds occasionally.
  • May require overtime during billing cycles or month-end close periods.
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    Billing Specialist • American Canyon, CA, US

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