Talent.com
Administrative Assistant
Administrative AssistantConfidential • Murrieta, CA, US
Administrative Assistant

Administrative Assistant

Confidential • Murrieta, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Job Title : Administrative Assistant

Job Summary :

The Administrative Assistant provides essential support to administrative and sales operations, ensuring the smooth handling of customer information, documentation, and internal processes. This role requires attention to detail, proficiency with data entry, experience with accounts receivable and payable, and the ability to multitask in a dynamic retail and service environment. The Administrative Assistant will serve as a backup for key operational tasks, help maintain accurate records, and support communication with customers, vendors, and internal teams.

Supervisory Responsibilities :

  • None

Duties / Responsibilities :

  • Assist with answering and routing incoming phone calls
  • Support maintenance of customer portals by assisting with adding new accounts, updating Certificates of Insurance (COIs), vendor contracts, and annual billing records
  • Assist with processing insurance requests for customers requiring additional insured status
  • Enter vouchers into the system as needed for backup
  • Assist in processing, organizing, and maintaining sales deal jackets
  • Support the entry and tracking of unit inventory using systems such as Teams and dealer software
  • Monitor office supply levels and manage orders for the Murrieta location and requests from other branches
  • File invoices and sales deals in physical filing cabinets in an organized and timely manner
  • Register warranties and input relevant dates
  • Send Manufacturer's Statement of Origin (MSO) documents to financing companies
  • Send Net 30 invoices to qualifying customers along with purchase orders (POs)
  • Provide backup support for printing DMV paperwork for sales transactions
  • Assist in receiving and distributing license plates from the DMV
  • Assist with accounts receivable and payable
  • Perform other administrative and clerical tasks as assigned by management
  • Maintain confidentiality of sensitive customer and company data

    • Required Skills / Abilities :

  • Strong organizational and time management skills
  • Excellent verbal and written communication abilities
  • Detail-oriented with a high degree of accuracy in data entry and record-keeping
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM or dealership software is a plus
  • Ability to learn and use dealership-specific systems with training
  • Ability to work independently and manage multiple tasks with minimal supervision
  • Reliable and professional demeanor in both appearance and communication
  • Ability to handle confidential information with discretion

    • Education and Experience :

  • High School Diploma or equivalent required
  • 2+ years of administrative or clerical experience preferred, especially in a retail, dealership, or service environment
  • Familiarity with basic accounting or invoicing practices is a plus
  • Experience working with DMV documentation and warranty registrations is desirable but not required

    • Physical Requirements :

  • Prolonged periods of sitting at a desk and working on a computer
  • Ability to occasionally lift up to 50 pounds (e.g., file boxes, office supplies)
  • Repetitive motion tasks such as typing and filing
    • [job_alerts.create_a_job]

    Administrative Assistant • Murrieta, CA, US

    [internal_linking.similar_jobs]
    Administrative Assistant

    Administrative Assistant

    Loma Linda University • Loma Linda, CA, United States
    [job_card.full_time]
    The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and / or department ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Optum - Administrative Assistant San Bernardino, CA

    Optum - Administrative Assistant San Bernardino, CA

    National Coalition of Healthcare Recruiters • San Bernardino, CA, United States
    [job_card.full_time]
    TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.Length : o...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    International Line Builders • Riverside, CA, United States
    [job_card.full_time]
    Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy.Employees | Value | Execution | Relationships. The Administrative Assistant will provide daily clerical and administ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted]
    Administrative Assistant, Legal

    Administrative Assistant, Legal

    San Manuel Band of Mission Indians • Highland, CA, US
    [job_card.full_time]
    Administrative Assistant - Legal.Reporting to the Manager, Legal Operations, the Administrative Assistant - Legal performs a wide range of complex administrative and clerical job duties to provide ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Construction Administrative Assistant

    Construction Administrative Assistant

    JLM Strategic Talent Partners • Riverside, CA, US
    [job_card.full_time]
    Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust. We accomplish this by sourc...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed

    Remote Work From Home Administrative Assistant Admin - Part Time Panelists Needed

    ApexFocusGroup • Murrieta, California, US
    [filters.remote]
    [job_card.full_time] +1
    Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible. Administrative Assistant admin experience ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    SAC Health • San Bernardino, CA, United States
    [job_card.full_time]
    SAC Health empowers our patients and their families to live vibrant and healthy lives through culturally responsive, exceptional care. Patient-centered, whole-person care.Our unique, full scope, tea...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    ServiceMaster • Riverside, CA, United States
    [job_card.full_time]
    Successful candidates will have experience in an office setting.Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collect...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Administrative Assistant

    Remote Administrative Assistant

    VirtualVocations • Oceanside, California, United States
    [filters.remote]
    [job_card.part_time]
    A company is looking for a Data Entry Excel Expert for a part-time, remote position.Key Responsibilities : Set up and maintain a comprehensive spreadsheet to track training records for 180 employe...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Strategix Management LLC • San Bernardino, CA, United States
    [job_card.full_time]
    The Administrative Assistant provides administrative and project coordination support to the Deputy Center Director to ensure DOL and center deliverables, internal and external communications, and ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    County of San Bernardino, CA • San Bernardino, CA, United States
    [job_card.full_time]
    Throughout San Bernardino County, CA.San Bernardino County is recruiting for.These positions perform a variety of secretarial duties and administrative tasks supporting one or more professional or ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    TradeJobsWorkforce • 92509 Rubidoux, CA, US
    [job_card.full_time]
    Your primary responsibilities will include : -Calendar Management -Communications and problem solving with insurance companies and clients(aka : patient), -Account receivables / payables -Handling o...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    MCI • Murrieta, CA, US
    [job_card.full_time]
    Job Title / h2pAdministrative Assistant / ph2Location / h2pRemote Work-at-Home / ph2Job Type / h2pFull-Time / ph2Pay Types / h2pSalary / ph2Position Overview / h2pMCI is a leading Business Process Outsourcing (BPO) ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Copper Creek Hardware • Murrieta, CA, United States
    [job_card.full_time]
    Wholesale distribution company of door hardware products for the new construction home builder’s market.A leading brand sold on major online retail channels such as Amazon, Homedepot.Main duties an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    HR Administrative Assistant

    HR Administrative Assistant

    TradeJobsWorkForce • 92519 Riverside, CA, US
    [job_card.full_time]
    HR Administrative Assistant Job Duties : Supports human resources department by screening, testing, and interviewing...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    VirtualVocations • Oceanside, California, United States
    [job_card.full_time]
    A company is looking for a motivated fully remote Administrative Assistant for a contract role lasting two to four weeks, possibly longer. Key Responsibilities : Manage travel and expense reports f...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Temporary Office Administrative Assistant

    Temporary Office Administrative Assistant

    Arrow Staffing • Redlands, CA, United States
    [job_card.full_time]
    Office Administrative Assistant (Temporary).Tax Firm | February through May 31.A local tax firm, is seeking a.Temporary Office Administrative Assistant. This role focuses on front office support, do...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrative Assistant

    Office Administrative Assistant

    20 : 20 Mobile • Colton, CA, United States
    [job_card.full_time]
    Mobile is seeking a self-motivated team player to assist the St.Staff Accountant, performing a variety of administrative assistant duties. Must have applicable experience.Mail and Package Pick-Up : D...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]