Administrative Assistant II- PT

Accounting-Tax Assistant

At SBH, our purpose is to inspire a more colorful, confident, and welcoming world. We are the leader in professional hair color, selling and distributing professional beauty supplies across 11 countries through our Sally Beauty and Beauty Systems Group businesses. Sally Beauty offers products for hair color, hair care, nails, and skin care to retail customers looking for salon quality products at a value price. Beauty Systems Group, branded as Cosmo Prof or Armstrong McCall stores, along with its direct sales consultants, sell professionally branded products intended for use and resale by salons to retail consumers.

The Accounting-Tax Assistant supports the Tax and Accounting teams by handling clerical and administrative tasks such as retrieving incoming mail, sorting and delivering as needed, scanning supporting documents, and sending/receiving checks. The position plays a key role in supporting the Tax and Accounting departments of the organization, handling a variety of administrative and support duties. The volume of scanning and printing is high approximately 6000 business licenses, 6800 property tax items, and 1200 sales tax items annually.

Responsibilities

• Print tax checks and match to correct tax bills, returns, notices, or license applications, and take to Office Services for mailing.
• Organize property tax returns received by mail, obtain signatures, print tax returns from tax software and mail required support to taxing authorities.
• Coordinate with managed services provider as needed to ensure timely mailing of tax returns and bill payments.
• Complete monthly review and reconciliation of tax department credit card transactions.
• Open, sort, and distribute the mail for Tax, Accounts Receivable, and Accounts Payable departments.
• Scan incoming Accounts Payable checks and invoices, email scanned documents to AP email.
• Print Accounts Payable checks and deliver to Office Services. Ensure printers have the correct check stock at the time of printing.
• Review checks returned to AR, locate client in AR system and update any customer information if needed. If customer can't be located, notify AP to void/cancel the refund request and notate the customer account. If address change was required, notify AP to void request and resend new one.
• Complete affidavit requests for lost checks, have it notarized and send supporting documentation back to customer as requested.
• Ensure incoming Accounts Receivable checks are for a Full-Service customer account. Deposit these payments via virtual app.

Knowledge, Skills & Abilities Requirements

• 1-3 years of Accounting and/or Tax experience
• High school diploma
• Proficient in Microsoft Office Suite
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently
• Strong written and verbal communication skills

Competencies & Attributes

• Passionate Learner inquisitive about the business; open to feedback and coaching, applies learning quickly; applies learning to improve processes and procedures, proactively shares learning with colleagues and leaders; realigning and reshaping projects
• Flexible & Agile Adapter responsive and open to change; works well with ambiguity; adapts to new plans or directions; keeps calm under pressure; perseveres to achieve the plan/task; doesn't dwell on the past
• Talent Builder considers how we can create an inclusive culture; encourages input from others; invests time as an informal/formal coach or buddy; works to build a diverse team with the right skills and knowledge; looks for ways to acknowledge, motivate, and value the team
• Effective Communicator articulates in an appropriate and accurate manner; emotionally astute while remaining authentic to own style/self; encourages others to express views and opinions; demonstrates active listening and uses probing questions; is concise and relevant with data/info
• Team Builder references the importance of teamwork and actively demonstrates collaboration and sharing; builds and/or participates in effective teams; values the importance of inclusion and various sources of thought/input; humble when operating within a team
• Customer Focused Partner understands internal and external customer needs; contributes to plans and actions to improve the associate and customer journey/experience; holds self and team accountable for improving the customer experience; is an advocate for the customer
• Strategic Thinker progressive thinking with the ability to bring new ideas to life; works with others to develop progressive and cost-effective strategies; provides suggestions to improve upon continuous improvement and scalability within department; uses a broad range of data sources
• Big Picture Thinker understands own department and how other key departments operate; adopts an inclusive approach; seeks feedback reviews progress, and adapts plans as needed; understands interdependencies with other departments
• Results Driver effective at driving and delivering on plans; holds self and team accountable to high standard of delivery; suggests opportunities for innovation and continuous improvement; focuses on the right priorities and uses resources/time wisely; demonstrates grit and determination
• Problem Solver & Decision Maker able to consume department/operational data to identify business; identifies, gathers, and examines the relevant information; makes recommendations and takes action to solve challenges, considers importance/impact of decisions against relevant factors

Working Conditions & Physical Requirements

This will be a hybrid role required to be onsite at the Corporate office on specified days. The work environment generally involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, retail stores, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated. The work is sedentary; however, occasional travel to company locations may be required. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, files, books, small parts; using a keyboard, driving an automobile, etc. No special physical demands are required to perform the work.

We offer a competitive salary and outstanding benefits package that includes medical, dental, vision, life insurance, paid vacation and sick days, paid holidays, tuition reimbursement, and 401(k) with company match. In addition, associates of SBH may take advantage of our in-house salon with complementary services and a varied selection of food options at our corporate campus. Also, featured at our corporate campus, is both a Sally Beauty and CosmoProf Professional onsite store, where associates enjoy a great merchandise discount!