Coordinator, Graduate Education

Job Summary

Under minimal supervision, the Education Coordinator is responsible for the day-to-day administrative aspects of graduate education, including management of annual trainee orientation and assisting with institutional accreditation and compliance efforts. Responsibilities include long-term planning, project oversight, continuous assessment of workflow, maintaining databases, communicating with key stakeholders, and managing internal and external relationships.

Essential Functions:

• Provides administrative support to graduate level trainees. Serves as liaison for appropriate Denver Health staff and affiliate institution Graduate Medical Education (GME) offices. (10%)
• In collaboration with affiliate institutions, onboards incoming trainees at Denver Health. •Provides accurate, timely trainee information and documentation required for promotion and termination of trainees • Manages resident dashboard and all incoming trainee documents • Develops and oversees orientation program for trainees • Collaborates with internal departments to ensure trainees have Denver Health photo identification badges, computer/door/parking access, and have been cleared by Denver Health’s Center for Occupational Safety & Health (COSH) to begin clinical work (10%)
• Collaborates with University of Colorado GME office to build University of Colorado trainee orientation schedule annually. Conducts the new trainee orientation event and designs and facilitates the orientation evaluation process. (10%)
• Provides training as appropriate to Denver Health staff to ensure alignment with graduate education trainee processes and procedures. (10%)
• Coordinates functions related to trainee licensing and permissions using internal systems and communicating with internal departments. (10%)
• Implements and executes strategies related to process changes, ensuring that changes occur across all departments. (5%)
• Identifies issues with processes, determines the cause of the issue, and implements solutions. (5%)
• Facilitates and manages requests, complaints, and communications with graduate education stakeholders. Exercises good judgment, discretion, and diplomacy in communications. (5%)
• Ensures departmental files, policy and procedure manuals, protocols, and reports for various hospital, state, and federal organizations are maintained and compliant with retention policies. (5%)
• Receives inquiries from graduate level trainees and triages as necessary to others within the department and/or in other hospital departments. (5%)
• Executes, tracks, and maintains Program Letter of Agreements (PLA), Clinical Learning Agreements (CLA), and Affiliation Agreements for International Visiting Physician (IVP) Program between program and affiliate institutions. (5%)
• Provides Medical Director of Continuing Education and Simulation with administrative support for the International Visiting Physicians (IVP) program, including tracking and processing of initial paperwork. (5%)
• Assists Director of Clinical Education in gathering data for preparation of accreditation site visits. (5%)
• Supports quarterly GME Committee meetings and other related meetings as needed. Maintains accurate and complete meeting minutes, tracks, and distributes action items. (5%)
• Attends formal educational classes as required by Denver Health. Pursues learning opportunities to enhance performance. (5%)

Education:

• High School Diploma or GED Required

Work Experience:

• 4-6 years Typically three to five years in health professions education in an academic healthcare setting. Required

Licenses:

Knowledge, Skills and Abilities:

• Excellent critical thinking, writing, and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive information and manage confidential files.
• Ability to multi-task in a fast-paced environment.
• Ability to build collaborative relationships with internal and external customers.
• Strong knowledge of software applications including Microsoft Office Suite.

Shift

Days (United States of America)

Work Type

Regular

Salary

$24.68 - $37.02 / hr

Benefits

• Outstanding benefits including up to 27 paid days off per year, immediate retirement plan employer contribution up to 9.5%, and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands, travel, and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer+ free student loan coaching and assistance navigating the PSLF program

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver’s 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, a Public Health Institute, an HMO and The Denver Health Foundation.

As Colorado’s primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.

Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

Denver Health is an equal opportunity employer (EOE). We value the unique ideas, talents and contributions reflective of the needs of our community.

Applicants will be considered until the position is filled.