Executive Assistant

Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This pivotal role combines high level executive support with office management responsibilities enabling the COO to focus on driving global operational excellence supply chain efficiency and commercial growth. As a trusted partner you will manage calendars coordinate international travel prepare executive level presentations and streamline communications across global time zones. You will also act as office manager for the US office in Charlotte NC.

Key Responsibilities

• Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts.
• Reviewing and coding Executives email responding on COOs behalf when appropriate.
• Screening and management of incoming calls.
• Co-ordinate travel (Domestic and International)
• Writing and editing emails memos and preparing communications and reports on behalf of the COO.
• Prepare professional robust presentations tailored to COO board level or Countrywide audiences with minimal guidance.
• Collaborate with internal departments to gather content and data needed for presentations.
• Assist with contract administration as needed including obtaining signatures scanning and electronic signing.
• Process Executives expenses and review and approve expense report from Executives direct reports as needed.
• Organize meetings produce effective summaries and coordinate catering as required.
• Plan and fully manage Executives sponsored events in Charlotte and other US locations.
• Managing visitors to the office and incoming calls and emails.
• Organize maintenance companies to keep the office clean safe and all appliances in good working order.
• Develop and manage local travel vendor relationships (Travel company hotels ground transport).

Skills and experience

The role will be office based with occasional travel for company meetings events etc (Approx 10%)

About Biotage

Biotage is a global supplier and solutions partner to a wide range of customers within drug discovery and development and analytical testing. With strong expertise in separation and purification technologies and a focus on leveraging intelligent workflow solutions we aim to efficiently support the advancement and protection of human health. Learn more at .

Biotage offers a comprehensive benefits package including health dental and vision insurance as well as a 401k program w / company match paid parental leave and more!

Biotage is an equal opportunity employer including veterans and individuals with disabilities.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact or for assistance.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1