Office Administrator

Description

Are you the kind of person who keeps everything and everyone running smoothly? We’re looking for a confident, people-focused professional to be the heartbeat of our clients office  who enjoys wearing many hats — greeting guests, keeping the office running smoothly, and supporting HR initiatives . As their first point of contact, you’ll set the tone for a welcoming, organized, and professional environment. This long-term contract role is perfect for someone who loves being the go-to person who makes things happen. Our client is offering full time day hours Monday through Friday on a long term contractual basis. They offer a great environment and culture. If you are looking to align yourself with a great organization, this is the place for you!

Responsibilities

• Welcome and greet visitors both in-person and on the phone as they enter
• Maintain the Office Telephone List.
• Responsible for temporary visitor badges / sign in for those visiting the site.
• Sort and distribute incoming mail and packages;
• Coordinate supplies; ordering, unpacking, and monitoring.
• Ensure break room (and Board room) is stocked with supplies (coffee, plasticware, napkins) and clean.
• Create New Hire packets as needed for Onboarding
• Responsible for HR communications to IT (new hires, terms, A / V set up for events)
• Coordinating schedule / planning for lunch and learns – AV ticket, order food, etc.
• Create / Hang posters for social or special events.
• Tracking of anniversaries and notification to managers
• Assist the HR department with temp hires and employee record maintenance in ADP.
• Assist with employee file electronic conversion, scanning and saving to HR files.
• Order food for large meetings (audits, consultants, customer visits)
• Assist with CEO’s calendaring and travel coordination.
• Assist with CEO expense reporting, copying of receipts and submission in Concur .
• If needed, assist with coordination of travel arrangements for visiting guests.
• Update Org charts monthly.
• Assist in reviewing temp invoices for accurate charges / rates for approval in a timely manner.
• Entry of New Hires to Intellect and HR Workplace Services for Sexual Harassment and other required trainings.
• Reporting and other assignments to assist the HR department as needed.

Education

Experience

Knowledge, Skills, Abilities, and Other Characteristics