Sr Office Services Coordinator

About the Role

As an Office Services Sr. Coordinator , you will assist with providing administrative support to a large team or department. This role supports the Office Operations function and is responsible for providing office support to a Life Sciences / Pharmaceutical client.

This is an onsite role , Monday through Friday, based in San Diego, CA .

What Youll Do

Assist concierge in general clerical duties including tracking packages, posting mail, arranging messenger services, and providing notary services.

Schedule and coordinate on-site meetings by reserving multiple conference rooms, ordering equipment, and coordinating catering needs.

Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.

Receive and direct incoming calls and visitors to appropriate personnel.

Oversee the opening, sorting, prioritizing, and distributing of inbound mail.

Coordinate services for outbound mail.

Understand work routines and standards; apply knowledge across various procedures and systems.

Draft reports and correspondence; respond to common inquiries or complaints from clients, coworkers, or supervisors.

Recognize and solve routine and occasional non-routine problems without needing supervisory approval.

Evaluate and select solutions from pre-established options.

Impact team outcomes through the quality of service and information provided.

Follow standard procedures and practices with moderate supervision.

What Youll Need

High School Diploma or GED (or equivalent experience) with 23 years of related work experience .

Solid understanding of office work routines, standards, and the ability to apply knowledge across processes and systems.

Strong written and verbal communication skills to explain detailed or complex information clearly.

Proficient knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).