Job Title: AIA Billing
Company: Newark Fire Sprinkler Corp
Location: Newark, NJ
Job Type: Full Time
About Us:
For over 30 years, Newark Fire Sprinkler Corp. has protected lives and property with top-tier fire sprinkler system design, installation, and service. What sets us apart is our people-first culture – built on trust, teamwork and collaboration. We’re a close-knit, hardworking team that values growth, knowledge-sharing, and doing things the right way.
Position Summary:
The AIA Billing Specialist is responsible for preparing, submitting, and managing monthly AIA-style payment applications for construction projects. This role ensures accurate and timely invoicing using G702/G703 forms, tracks contract values and change orders, and coordinates with project managers and clients to secure payment.
Key Responsibilities:
· Prepare monthly progress billings for fire sprinkler installation projects using AIA G702 and G703 form
· Review contracts, change orders, and schedules of values to ensure proper billing allocation
· Coordinate with project managers to verify percentage of completion and project milestone
· Monitor retainage, lien releases, and required compliance documents (e.g., insurance, certified payroll if applicable)
· Communicate with general contractors regarding billing issues, approvals, and payment schedule
· Track and follow up on outstanding accounts receivable
· Maintain accurate documentation for all billings, change orders, and supporting backup
· Assist with monthly close processes and support year-end financial reporting
· Ensure all billing practices follow industry standards and project-specific requirements
What We Offer:
Qualifications
Preferred Qualifications
AIA Billing Analyst • Newark, NJ, US
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