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Administrative Assistant
Administrative AssistantAcro Service Corp • Anaheim, CA, US
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Administrative Assistant

Administrative Assistant

Acro Service Corp • Anaheim, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

About the Role

We're looking for a detail-oriented professional to support order management and project coordination activities for construction / architectural equipment projects. This role involves reviewing documentation, managing schedules, coordinating with internal teams, and ensuring projects move smoothly from order to shipment.

Key Responsibilities

  • Review quotes, orders, surveys, and booking packages for accuracy and completeness.
  • Coordinate project flow from prescreening to release, ensuring on-time shipment.
  • Analyze architectural drawings, submittals, and documentation to prepare project data.
  • Create and maintain production schedules based on customer requirements.
  • Process release orders to suppliers and update job information in internal systems.
  • Communicate with sales, project managers, manufacturing, and customers to resolve issues.
  • Maintain job files, drawings distribution, and documentation accuracy.
  • Respond to internal / external requests within defined service levels.

Qualifications

  • Experience in project coordination within construction, architecture, engineering, or manufacturing preferred.
  • Strong communication and customer service skills.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) required.
  • Ability to read / interpret drawings and technical documentation (preferred).
  • Comfortable working with fractions, percentages, and basic math.
  • Highly organized, detail-oriented, and able to manage multiple projects simultaneously.
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