Analyst-Program / Project 2 (Agency Coordinator Senior Specialist) - Ventura

Agency Coordinator Senior Specialist (ACSS)

Day-to-Day Responsibilities :

The Agency Coordinator Senior Specialist (ACSS) position acquires excavation / encroachment permits and traffic control permits for work performed in the Public Right of Way under our franchise agreement. The ACSS also acquires excavation / encroachment permits and traffic control permits for work performed in the Caltrans Right of Way. The role involves support for permit acquisition and reports to the Northern Division within the Construction Permit Organization (CPO).

Key responsibilities include :

• Reviewing complex project plans and construction drawings with planners to identify the permits required to support the construction of Company facilities.
• Determining the appropriate internal resources to be utilized to obtain permits.
• Communicating with various governmental agencies and other external organizations to obtain favorable permit conditions for the installation of Company facilities.
• Developing and maintaining relationships with permitting staff of various governmental agencies to ensure accurate application submittals and timely approval of permit requests.
• Ensuring permit applications are properly identified and prepared for submittal to permitting agencies, submitting permit applications, and obtaining approved permits from the responsible permitting agencies.
• Acting as a single point of contact for internally and externally generated questions related to permit applications, providing approved permits to appropriate project managers or construction personnel prior to the start of construction.
• Tracking the status of permit applications; reporting the status of permit applications to all internal stakeholders; mentoring entry-level permit & contract specialists.
• Addressing unfavorable or unacceptable permit conditions and escalating as necessary.
• Supporting and monitoring new business processes to meet project demands and maintaining work practices consistent with Company standards.
• Performing other responsibilities and duties as assigned.

Required Skills / Attributes :