Executive Assistant

Executive Assistant

The Executive Assistant will be an integral part of supporting and operationalizing Crusoe's company culture and mission, primarily assisting multiple executive leaders in Manufacturing. This critical role involves coordinating calendars, managing internal and external appointments and meetings, and planning meticulous travel arrangements across all Crusoe offices. To be successful, you must be well-organized, adept at multitasking, possess impeccable communications capabilities, and be able to act with limited guidance. Ultimately, you will contribute significantly to the efficiency of Crusoe's business by being a reliable source of help and positive energy to the manufacturing team. This is a full-time position requiring you to work at the office.

What You'll Be Working On

• Provide high-quality, timely, and detailed administrative support to Crusoe leadership, including managing complex appointment calendars, composing confidential correspondence, preparing expense reports, and procuring necessary supplies and services.
• Ability to work with the manufacturing team to understand current initiatives and new business opportunities with ability to appropriately prioritize needs.
• Support calendar management for executives' direct reports. Improve internal and external meeting effectiveness by gathering key discussion topics, tracking decision items, developing agendas in advance, and documenting notes and tracking action completion.
• Arrange complex travel logistics, coordinating with other Executive Assistants and Office Managers for corporate travel, conference registrations, and office/company-wide events.
• Identify, design, and implement new processes and procedures to improve team sense of community, collaboration, efficiency, productivity, and communication across all offices.
• Remain accessible and available during the traditional work week and occasionally outside the traditional workday/week for urgent or important matters.
• Perform errands and personal tasks for leadership as occasionally needed, along with other clerical or administrative duties as required.

What You'll Bring to the Team

• 3-5 years of related experience in a manufacturing/production environment. Experience working with and supporting executive leadership teams is highly desirable.
• Highly tuned communication skills (written, oral, social media) paired with exceptional attention to detail in numbers, process, and logistics.
• A proactive approach with a desire to help others and invest energy in making things better. You must have a positive, can-do, growth-minded attitude.
• Proven ability to exercise extreme discretion and prioritize conflicting needs, handling matters expeditiously while keeping key stakeholders well informed.
• The ability to follow through on tasks and projects to successful completion, often under deadline pressure and with limited check-ins.
• Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
• Must be able to pass a background check and drug screening for a safety sensitive environment.

Bonus Points

• Experience working with and supporting executive leadership teams.
• Proven ability to design and implement new operational processes or procedures.
• Desire to grow with the organization and take on new challenges.

Benefits

• Industry competitive pay
• Restricted Stock Units in a fast growing, well-funded technology company
• Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
• Employer contributions to HSA accounts
• Paid Parental Leave
• Paid life insurance, short-term and long-term disability
• Teladoc
• 401(k) with a 100% match up to 4% of salary
• Generous paid time off and holiday schedule
• Cell phone reimbursement
• Tuition reimbursement
• Subscription to the Calm app
• MetLife Legal
• Company paid commuter benefit; $300 per month

Compensation will be paid in the range of $70,000 - $82,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.