Startup Program Operations Coordinator

Job Description

Job Description

Title : Startup Program Operations Coordinator (Contract)

Location : San Francisco - onsite 2 days / week

Duration : 6 month contract, 40 hrs / week

Target Start : 2 / 24

Compensation : $125 / hr (W2)

About the Role

We're seeking a highly organized, execution-focused Startup Program Operations Coordinator to own day-to-day operations for a high-volume startup and VC engagement program. This is a hands-on individual contributor role responsible for planning, executing, and scaling a wide range of events — from founder days and executive dinners to global summits and conference activations. You'll partner closely with the Hiring Manager and cross-functional teams to ensure new initiatives are executed flawlessly while building repeatable processes to support rapid growth.

ResponsibilitiesProgram & Event Execution

Plan and execute a high volume of startup-focused events including :

VC Founder Days (2 / month, 100 attendees)

Executive founder dinners (20-person VIP events)

Hackathons, happy hours, and builder-focused activations

Global Builder Summits (SF, London, Tokyo, Bangalore, Stockholm, Singapore, Berlin)

Conference activations (Developer Week, Google Next, RSA, AWS re : Invent, tech weeks)

Customer Advisory Board (CAB) meetings (Spring & Fall)

Own end-to-end logistics : venue sourcing, catering, AV, registration, speaker coordination, and on-site management

Build and maintain a detailed calendar of all programs and initiatives

Event Technology & Marketing Ops

Set up and manage events in Swoogo (or similar platforms), including registration and check-in

Create and manage Salesforce campaigns with accurate attribution and reporting

Build HubSpot forms, workflows, landing pages, and email campaigns

Manage lead capture and data flow between event platforms and CRM

Support ABM activations for top strategic accounts

Partner, Vendor & Stakeholder Management

Coordinate logistics with VC partners

Source and negotiate venues and vendors (catering, AV, production, swag)

Manage speaker logistics and executive travel as needed

Partner closely with Startup Partnerships, Field Marketing, Events, and Sales (AEs)

Post-Event & Reporting

Execute post-event lead triage and sales handoff within 48 hours

Create attendance reports, engagement insights, and pipeline impact summaries

Track pipeline influence and ROI from startup programs

Process & Scale

Develop event playbooks and repeatable workflows

Identify automation opportunities to improve speed and efficiency

Document best practices and support cross-functional enablement

Scope & Expectations

Volume : 20–30 events per quarter

Event Size : 20-person executive dinners to 500 attendee conferences

Audience : Startup founders, CTOs, engineers, and VC partners

Communication : Slack-based, responsive during business hours

Must-Have Qualifications

5–10 years of experience executing B2B events (field marketing, executive dinners, conferences)

Proven hands-on IC

Experience managing high-volume event programs (50 events / year)

Strong venue sourcing, vendor negotiation, and on-site execution skills

Experience with event platforms (Swoogo, Splash, or similar)

Proficiency in Salesforce and HubSpot (campaigns, reporting, landing pages, email)

Strong understanding of email marketing, segmentation, and lead management

Familiarity with ABM programs and startup / VC ecosystems

Background in B2B SaaS, AI, or tech (startup or VC experience required)

Experience using AI tools

Bachelor's degree

Highly detail-oriented, self-directed, and comfortable working against tight deadlines

Nice to Have (not required)

Experience with Cvent

Familiarity with Clay, Iterable, Segment, or similar martech tools

Experience supporting developer or technical founder events

Experience coordinating global events across multiple time zones

Familiarity with enterprise sales motions and ABM strategy