Administrative Receptionist

TTP Administrative Receptionist

Global private equity firm is seeking to hire a TTP Administrative Receptionist based in their Miami, Florida office. Hours are 8 : 30am - 5 : 30pm daily, with some flexibility in the event there is an earlier or later meeting (paid OT). This position requires Monday-Friday on-site and will report to the Office Manager. Ideal candidate has a can-do attitude, positive energy, and is committed to providing high-touch service.

Responsibilities :

• Serve as the face of the office by welcoming clients / guests as they arrive at the office, escort them into the boardroom and advise office member of their arrival, bring them drinks (coffee / tea / water)
• Provide first-line support for office-related needs; manage boardroom(s) availability and VCC connections
• Distribute all incoming mail / couriers; prepare all outgoing mail / couriers
• Keep stock room, print area, kitchen, etc. tidy and organized
• Sort data and prepare expense reports for Office Manager and Associates; correlate expenses with receipts, allocate costs to various projects, portfolio companies, etc., review with each individual and make corrections as needed
• Arrange domestic / international flights, hotel, car service, etc. for Associates; make adjustments accordingly
• Manage calendars for Associates; enter travel data, coordinate and setup internal / external meetings including video conferencing, catering etc. make adjustments accordingly
• Printing and binding presentation materials
• Other data entry - e.g. preparing / proofing presentations
• Provide general office support and backup duties when required

Qualifications :

Compensation / Benefits :

Up to 70K when perm (OT eligible + Discretionary Bonus)

Fully paid benefits, PTO, FSA, 401K plan

Daily lunch stipend and gym on-site

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.