Administrative Assistant III (Temporary Pool)

Temporary Administrative Assistant III (Pool)

Short-Term Assignments - Not to Exceed 90 Days

San Joaquin Delta College is excited to announce recruitment for our Temporary Administrative Assistant III Pool, created to support the dynamic needs of our campus community. These short-term assignments, not to exceed 90 days, offer the chance to contribute across diverse departments and make an immediate impact. As a valued member of the team, you will provide vital administrative support, ensure seamless operations, and deliver excellent service in advancing the District's mission.

Under the direction of the assigned manager, perform a variety of complex and technical administrative and research duties in support of a District operation.

DISTINGUISHING CHARACTERISTICS :

This is the advanced journey level class in the Administration Assistant series. Positions at this level are distinguished from other classes within the series by the performance of technical responsibilities and level of complexity of duties assigned. Provide administrative support to a District unit or function with very broad scope and accountability. This class is distinguished from Administrative Assistant I and Administrative Assistant II by reporting to senior level administrators and / or being assigned to highly accountable activities working directly for a dean. Incumbents participate in the overall administration of the assigned department and work directly with the department budget and financial planning activities. Employees at this level are required to be thoroughly knowledgeable in all policies and procedures related to the assigned area of responsibility. They are depended upon to use independent judgment and discretion in regard to their area of expertise.

ESSENTIAL FUNCTIONS :

• Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function.
• Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports.
• Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques.
• Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support.
• Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary.
• Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures.
• Assist in developing, facilitating, and implementing a variety of District initiatives and programs.
• Process and monitor financial transactions.
• Participate in the development and implementation of operational, administrative, and program, policies and procedures.
• Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials.
• Lead, schedule and direct students and lower-level staff.
• Develop materials for presentations; may participate in presentations.
• Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages.
• Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation.
• Perform related duties and responsibilities as assigned.

Knowledge of :

Ability to :

EDUCATION AND EXPERIENCE :

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Education :

High school diploma or equivalent.

Experience :

Four years' experience of progressively responsible administrative support.

WORKING CONDITIONS :

Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Physical Demands :

Work Environment :

Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.