Cataloging and Metadata Coordinator

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department :

Washington College of Law

Time Type : Full time

Job Type : Regular

FLSA Status : Non-Exempt

Work Modality :

Hybrid 01 (On Campus 3-4 Days / Week)

Union :

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description : Summary :

This position coordinates the daily workflow of the Collections and Bibliographic Services Department, supporting both electronic resource management and cataloging across multiple formats. Working under the guidance of professional catalogers, the Cataloging Coordinator oversees the e-resource lifecycle and maintains high-quality bibliographic and holdings data by evaluating, updating, and correcting records for accuracy, consistency, and clarity. The role requires strong knowledge of library systems-preferably Ex Libris Alma-along with metadata standards and e-resource management practices. Success in this position depends on independent judgment, self-direction, and adherence to American University's Human Resources policies and procedures.

Essential Functions :

1.) Electronic Resource Management

• Support e-resource lifecycle management : activate and manage electronic packages, portfolios, coverage data, Central Discovery Index (CDI) and related Alma components with accurate, timely updates.
• Import, update, and enhance bibliographic records from various sources, including Alma's knowledge base, OCLC, and vendors, to maintain high-quality metadata and ensure discoverability.
• Maintain and improve link resolver accuracy and OpenURL configurations to support seamless access across systems. Assist with systems integration and API-based connections.
• Help configure and manage remote access services including OpenAthens, and DUO authentication; Troubleshoot and resolve access issues in collaboration with vendors and IT teams.
• Evaluate and implement Alma feature releases and related system updates to stay current with platform enhancements and best practices.
• Maintain the accuracy of the A-Z database list and other conceptual lists.
• Document workflows, procedures, and troubleshooting steps for end-user support or the public facing help.
• Communicate service changes, outages, trials, and updates to ensure knowledge sharing across staff.
• Communicate service changes, outages, trials, and updates to ensure knowledge sharing across staff.

2.) Metadata Management

3.) Physical Materials Processing and Collections Integrity

4.) Other Duties as Assigned

Competencies :

Position Type / Expected Hours of Work :

Salary Range :

Required Education and Experience :

Preferred Education and Experience :

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Benefits

AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.

Other Details

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.