Office Manager24 Seven Talent • Los Angeles, CA, United States
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Office Manager
24 Seven Talent • Los Angeles, CA, United States
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Maintain an inviting and organized reception area. Partner with security to ensure a positive and professional visitor experience. Greet team members, vendors, and guests in a personable and professional manner. Ensure visitor management systems are functioning smoothly and assist with escalations or notifications as needed. Support onboarding by ensuring new hires have access to all facility systems and workspace needs. Manage kitchen service providers and ensure food, beverage, and supply areas are well-stocked. Coordinate event setups (e.g., company meetings, trainings, and team gatherings) with cross-functional departments. Communicate facility updates and information to employees as needed. Manage office supply orders and incoming mail to ensure timely delivery to team members. Provide cross-training and coverage support for retail facilities operations as needed. 1+ year of relevant administrative or facilities coordination experience in a fast-paced, creative environment. Strong organizational skills with the ability to multitask and manage competing priorities. Excellent communication and problem-solving skills with a proactive, helpful attitude. Ability to work onsite full-time, Monday through Friday. Proficiency in Google Workspace and Microsoft Office Suite. High attention to detail and a passion for sustainability and operational excellence. Strong customer service mindset and a collaborative approach.
A well-known apparel and fashion brand is seeking a Facilities Coordinator to support its headquarters and global facilities. This individual will serve as the primary point of contact for all team members and guests, ensuring smooth day-to-day operations within a 200,000+ square-foot facility housing the brand’s factory, warehouse, studio, and corporate offices.
This role offers a great opportunity to learn the inner workings of a leading fashion company, develop administrative and project management skills, and contribute to creating a sustainable, safe, and efficient work environment.
Key Responsibilities
Facility Operations
- Oversee the maintenance, functionality, and appearance of the facility, ensuring it meets operational and sustainability standards.
- Serve as the main point of contact for all facilities-related requests, including security, site access, custodial, and building systems.
- Coordinate with vendors and manage maintenance schedules, service visits, and contracts.
- Conduct regular site walkthroughs to ensure compliance with health, safety, and cleanliness standards.
- Develop, update, and implement facility policies and procedures to maintain a well-organized workspace.
- Review and process invoices and assist with budget tracking and reporting.
Visitor Experience
Employee Experience
Retail Facilities Support
Qualifications
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